Project Administrator

Project Administrator

Location: Near Albany, NY
Salary Range: $60,000 - $80,000
Employment Type: Full-Time

Position Overview

Our growing construction-focused client is seeking a highly organized Project Administrator to support project management teams with administrative coordination, documentation, and project tracking. This role plays a key part in ensuring projects run smoothly by managing contracts, tracking project data, and supporting communication across teams.

The ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced environment with multiple priorities.

Key Responsibilities

Project & Contract Support

• Assist with preparation and administration of owner and subcontractor contracts
• Track insurance certificates, bonds, and compliance documentation
• Support project managers with contract execution and documentation

Bidding & Procurement Support

• Participate in bid processes, including coordinating vendor outreach and organizing bid submissions
• Assist in preparing bid documentation and tracking responses

Project Tracking & Documentation

• Monitor submittals, RFIs, and project documentation to ensure timely completion
• Prepare and distribute reports related to budgets, schedules, and project status
• Assist with change order tracking and documentation

Closeout & Financial Support

• Help gather and organize documentation required for project closeout
• Track subcontractor agreements, purchase orders, and budget-related data
• Assist with assembling final project documentation packages

Administrative Support

• Provide general office support including answering phones, greeting visitors, and handling mail
• Support multiple team members with administrative tasks as needed

Qualifications

• Associate degree or equivalent experience required; Bachelor's degree preferred
• Minimum of 3 years of administrative experience, ideally in construction or project-based environments
• Strong proficiency in Microsoft Office (Word, Excel, Outlook)
• Experience with construction management software (e.g., Prolog, Viewpoint) a plus
• Excellent organizational and multitasking abilities
• Strong written and verbal communication skills
• Ability to manage competing priorities and work independently

Key Skills

• Detail-oriented with strong accuracy in documentation
• Ability to support multiple projects and deadlines simultaneously
• Strong communication and coordination skills
• Problem-solving mindset with the ability to adapt in a fast-paced environment

To see a full listing of all our open positions, please visit:
 https://www.redshiftrecruiting.com/jobs-hiring-near-me

redShift Recruiting is the region's premier recruiting agency with over 100 years of combined experience in the recruiting field. We specialize in permanent, temporary, and temp-to-hire positions. Our superior service combined with our highly qualified and carefully selected bank of candidates sets us apart.