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Project Administrator

Guy F. Atkinson Construction

Bellevue, Washington

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JOB DETAILS
SKILLS
Accounting, Administrative Skills, Billing, Billing Records, Communication Skills, Construction, Construction Projects, Data Analysis, Data Quality, Detail Oriented, Document Control, Insurance Certifications, Insurance Documentation, Microsoft Excel, Microsoft Office, Microsoft Word, Multitasking, Office Management, Order Supplies, Payroll Administration, Payroll Management, Pharmacovigilance, Project/Program Management, Purchase Orders, Purchasing/Procurement, Reconciliation, SAP, Safety Training, Short Messaging Service (SMS), Spreadsheets, Strategic Planning, Team Player, Telephone Skills, Time Management, Vendor/Supplier Relations
LOCATION
Bellevue, Washington
POSTED
12 days ago

Responsibilities

  • Assist with trade/craft payroll processing, collection of timecards and coding. Work with the Payroll Team on adjustment checks, pay increases, terminations, and per diem packages.

  • Process field new hires at the  jobsite (Dispatch via appropriate Union Hall, arrange first day paperwork, drug testing, and safety training).

  • Review Certified Payroll from Subcontractors, manage late certified payroll and resolve delinquent or missing items directly with Subcontractors.

  • Certify and Submit Atkinson certified payroll to the Owner and DIR. Submit and track additional paperwork as required (union status letters, tax withholdings, fringe benefit statements etc). 

  • Process Purchase Orders and  pay project invoices within 30 days of receipt - 3-way match, batching and coding. Statement reconciliation. New vendor setup. 

  • Create, update and maintain various reports and tracking spreadsheets

  • Insurance certificate tracking

  • Small Business Tracking

  • General office management

  • Relationship management with Suppliers, Subcontractors and Clients.

  • Maintain and order office supplies

  • Other duties as assigned

Qualifications

  • 1-3 Years of administration/accounting experience. Experience working on large scale construction projects in a similar role is a plus.

  • Demonstrated experience in billing, document control, and purchasing

  • Commitment to maintaining data accuracy and timeliness in processing and delivery.  Attention to detail is a must.

  • Ability to manage multiple projects with overlapping deadlines and utilize resources appropriately

  • Proficient in Microsoft Office, specifically MS Excel and MS Word.

  • Experience in Textura, SAP, LCP Tracker or Coupa a plus.

  • Able to work well with others, take direction, and work independently.

The work environment and requirements described below are representative of those necessary for an employee to successfully perform the essential functions of this role. 

The Physical Side of the Role: Given that a good portion of your day will be spent at a desk, you should be comfortable with prolonged periods of focused work, whether it's collaborating with colleagues, analyzing data, or developing strategies. The role demands effective communication and sharp visual acuity for reviewing complex documents and performing detailed computer work. The ability to lift and move objects up to 10 pounds regularly, and up to 25 pounds on occasion (think a box of files or small office equipment), is also required.

Your Work Environment: Your primary workspace will be in our professional office, which has a typical, quiet-to-moderate noise and light levels. As part of your work, you may also be required to visit active construction sites. These environments are naturally more dynamic and can include exposure to outdoor weather conditions, louder noise, and moving equipment. Your safety is our top priority, and you'll be expected to follow Atkinson’s safety policies and procedures, and all applicable laws, at all locations.

Our High-Performing Culture: This is a demanding, high-performance environment. We are looking for candidates who are energized by challenge, thrive under pressure, and are prepared to do what it takes to achieve exceptional results. Success in this role requires significant commitment, including flexibility to work extended hours, especially during critical project phases or client deadlines. Beyond regular working hours, there will be occasions where business needs require your attention, particularly for time-sensitive matters or emergencies. You are expected to monitor and respond to communications (phone calls, emails, text messages) as required to address these situations effectively. Your ability to manage these expectations and be responsive when critical issues arise is key to your success in this role and our collective success as a team.


A Drug Free Workplace: Clark promotes a drug free workplace. A pre-employment drug “fitness for duty” screening is required, and the company conducts random quarterly drug “fitness for duty” tests. 

About the Company

G

Guy F. Atkinson Construction

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