Sign upLog in

Project Administrator - Civil Special Projects

Five and Fly

San Antonio, Texas

Apply
JOB DETAILS
SKILLS
Administrative Skills, Billing, Budgeting, Career Development, Communication Skills, Construction, Construction Industry Software, Construction Management, Construction Projects, Contract Management, Customer Support/Service, Data Management, Dental Insurance, Detail Oriented, Document Management, Documentation, Forecasting, Healthcare Reimbursement, Insurance Documentation, Logistics, Maintain Compliance, Massage Therapy, Medications, Mentoring, Microsoft Office, Multitasking, Operational Support, Organizational Skills, Prescription Drugs, Problem Solving Skills, Process Development, Process Improvement, Project Schedule, Project/Program Coordination, Project/Program Management, Psychiatry and Mental Health, Purchase Orders, Regulatory Compliance, Reimbursement, Team Player, Time Management, Vision Plan
LOCATION
San Antonio, Texas
POSTED
25 days ago

Description



As our Project Administrator - Civil Special Projects, you will provide administrative and operational support to civil construction project teams, partnering with project managers, subcontractors, and internal stakeholders to keep projects organized, compliant, and running smoothly.

Day‑to‑day, you will manage project documentation, process invoices and timesheets, support contracts and purchase orders, assist with scheduling, and track compliance requirements such as insurance documentation. You’ll work closely with project teams to keep information accurate, timely, and aligned with project specifications.

Experienced team members may take on support for more complex projects, assist with budgeting and forecasting systems, help prepare client materials, mentor others, and identify process improvements.

Successful team members in this role are organized, detail‑oriented, adaptable, and team‑focused, with exceptional communication skills and a proactive approach.

Key Responsibilities


  • Administrative Organization & Project Documentation Management
  • Invoice Processing, Timesheets & Billing Support
  • Contract & Subcontract Administration
  • Compliance Tracking (Insurance, Documentation, Requirements)
  • Scheduling Coordination & Project Logistics
  • Construction Software & Data Management (e.g., CMiC)
  • Communication & Cross‑Functional Collaboration
  • Attention to Detail, Adaptability & Problem-Solving

Skills, Knowledge and Expertise


  • 2–5+ years of experience in administrative, financial, or project coordination roles (construction experience preferred).
  • Experience supporting contracts, billing, or project documentation processes.
  • Proficiency in construction management software (e.g., CMiC) and Microsoft Office tools.
  • Strong organizational and communication skills with the ability to work across project teams and stakeholders.
  • Demonstrated ability to manage multiple priorities in a fast‑paced construction environment.

Benefits


  • Employee ownership
  • Competitive pay
  • Profit sharing & project incentives
  • Vehicle allowance & phone reimbursement
  • Career development and continuing education assistance
  • Generous Paid Time Off (PTO)
  • 401(k) with 6% match (traditional and Roth)
  • Medical, dental and vision insurance with free eligible medications through Rx ‘n Go
  • Health Savings Account (HSA) 
  • Physical and mental health wellness reimbursement (e.g. gym membership, yoga classes, massages, etc.)

About the Company

F

Five and Fly

Resume Resources

Free Resume TemplatesFree Resume Builder