Project Administrator - Construction

American Fence Company is hiring a Construction Office Administrator. Pay range is $28.00 - $36.00/hour DOE. provides administrative, financial, and operational support for construction projects while assisting with branch operations as needed. Working closely with Project Managers, Branch Managers, Sales, Finance, subcontractors, and customers, this position helps ensure projects are accurately documented, properly billed, compliant with company requirements, and completed efficiently. The Project Administrator serves as the primary administrative resource for assigned projects by maintaining project records, coordinating documentation, supporting billing and collections, and providing administrative support to branch operations.

About Us:
American Fence Company , founded in 1948, is one of the largest installer of rental and permanent fence that is focused on future growth. We provide a high quality of fencing solutions by valuing our employees which has resulted in average tenure of 9 years of employment.

Overview of Duties:

Project Administration

• Serve as the primary administrative resource for assigned projects, ensuring project documentation, billing, and records remain accurate and current throughout the project lifecycle.
• Support Project Managers from project initiation through closeout.
• Prepare, process, and maintain project documentation, including contracts, purchase orders, change orders, subcontracts, and project correspondence.
• Maintain complete and organized project files, ensuring documentation is accurate, current, and readily accessible.
• Track project milestones, documentation requirements, and closeout activities.
• Coordinate with customers, subcontractors, vendors, and internal departments to support successful project execution.
• Assist with subcontractor documentation, pay applications, lien waivers, and project closeout requirements.
• Monitor project documentation to ensure compliance with company policies, customer requirements, and applicable regulations.
  

Project Billing and Financial Administration

• Prepare and process customer invoices, AIA billings, and progress payment applications.
• Coordinate billing activities with Project Managers to ensure timely and accurate invoicing.
• Monitor accounts receivable and assist with collection activities in accordance with company procedures.
• Maintain accurate records of customer communications and payment activity.
• Assist with subcontractor payment documentation and lien release processing.
• Support project financial reporting and documentation.
• Assist with certified payroll documentation, as required.
  

Branch Administrative Support

• Provide administrative support for RAF Operations.
• Prepare daily deposits and reconcile cash receipts.
• Process customer payments, including checks, cash and credit card transactions.
• Coordinate new employee onboarding, safety documentation, and Human Resources paperwork.
• Collect approved employee timecards and submit payroll documentation.
• Prepare and submit required end-of-day (EOD) and end-of-month (EOM) reports and documentation to Corporate within established deadlines.
• Maintain organized office and project filing systems.
• Provide general administrative support to the Branch Manager and project teams, as needed.
• Perform other administrative duties as assigned.

Education:
High School Graduate or General Education Degree (GED): Required
Associate's Degree (two year college or technical school) Preferred, Field of Study: Business

Experience:

• 3+ plus years of experience in of administrative experience in construction, project administration, or a related industry
• Working knowledge of construction project processes and documentation preferred.
• Experience in Construction Contract Administration helpful

Computer Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and business management software.
• Typing by touch
• Prior experience using JD Edwards E1 software helpful

Certifications & Licenses:

• Currently hold or have the ability to obtain state notary public commission required.

Benefits:
We offer full Benefit packages to our employees including:

• Group Medical Insurance with prescription coverage
• Dental Insurance
• Basic and Voluntary Life Insurance
• Voluntary AD & D Insurance
• Short and Long Term Disability Insurance
• Company Paid Holidays
• Paid Time Off (PTO)
• 401k with company match
• Employee Discounts

EOE/AA/M/F/D/V - Drug Free Environment