The Construction Project Administrator shall provide administrative, documentation, and coordination support to ensure construction projects are executed efficiently, on schedule, and in compliance with contractual, regulatory, and company requirements.
2. Core Responsibilities
A. Project Documentation & Controls
Maintain and organized project files (digital and physical)
Track contracts, subcontracts, change orders, RFIs, and submittals
Prepare and distribute meeting agendas, minutes, and action logs
Ensure version control for drawings and specifications
Assist with closeout documentation (warranties, manuals, as-builts)
Permit tracking and inspections documentation
Maintain unit owner walkthrough and service call log
B. Coordination
Coordinate and follow up with design team, client and subcontractors in processing RFIs, Submittals and revised drawings
Coordinate with field staff, subcontractors, and ownership distribution of quality control lists.
Support project manager and superintendent with daily administrative tasks
Assist project manager as needed in processing pay applications as need
Track and distribute walkthrough and punch list to subcontractors and client
Coordinate and distribute quality control list status with staff and client
Maintain logs change orders and potential claims
Coordinate work with administrative assistance
3. Required Skills & Qualifications
Experience in construction administration or project support
Familiarity with construction documents and terminology
Proficiency in Microsoft Office especially Excel.
Strong organizational, communication, and time-management skills
Ability to manage multiple priorities and deadlines