Project Administrator / Contract Coordinator
Location: Richmond, VA - on-site
Pay: $25$26/hour + growth potential
Schedule: Full-time (flexible start between 6:00 AM 8:00 AM)
Position Overview
Lingo Staffing is seeking a highly detail-oriented Project Administrator for a client to directly support the VP in managing critical contract and project data. This is a key operational role responsible for ensuring accuracy in project setup, compliance documentation, and financial tracking across both public (VDOT) and private sector work.
This position is essential to keeping projects running smoothly and accurately from contract award through execution.
Key ResponsibilitiesContract & Project Setup
Review contracts alongside leadership and accurately input all project details into the internal system
Enter materials, quantities, pricing, and job-specific requirements with a high degree of accuracy
Transition awarded work from pre-project phase into active project tracking
Data Entry & Documentation
Maintain precise and organized project records, including:
Insurance requirements
Billing contacts and project stakeholders
Site management details
Retainage and financial terms
Ensure all data entered is accurate, complete, and aligned with contract terms
Compliance & Reporting
Manage and maintain documentation required for VDOT and other public projects
Track employee paperwork and job-specific wage rates
Ensure proper recordkeeping for audits, compliance, and reporting requirements
Administrative & Operational Support
Serve as a key administrative partner to the management
Support internal coordination between office and field teams
Assist with heavy paperwork flow and document organization
Qualifications
4+ years of experience in administrative, project coordination, or contract support roles
Strong data entry skills with a high level of accuracy and attention to detail
Experience working with contracts, construction documentation, or compliance paperwork preferred
Ability to manage high volumes of paperwork in a fast-paced environment
Strong work ethic, reliability, and professional accountability
Proficiency in Microsoft Office (especially Excel); experience with construction software or ERP systems is a plus (HCSS experience is a bonus but not required)
What Theyre Looking For
Someone dependable, focused, and highly organized
A professional who takes pride in accuracy and ownership of their work
Ability to stay on task and manage responsibilities without constant oversight
Strong sense of urgency and accountability in a deadline-driven environment
Why Join the company?
Stable, growing company with strong leadership
Direct exposure to executive leadership and operations
Opportunity to grow with the company as they transition to new systems (HCSS)
Flexible start times and consistent full-time schedule with some overtime and full benefits
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