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Project Administrator

J. Morrissey

East Windsor, CT

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JOB DETAILS
SKILLS
Administrative Skills, Adobe Acrobat, Billing, Communication Skills, Construction, Construction Contracts, Contract Management, Documentation, ERP (Enterprise Resource Planning), High School Diploma, Mathematics, Microsoft Excel, Microsoft Outlook, Microsoft Word, Multitasking, On Site Support, Organizational Skills, Project Tracking, Project/Program Management, Proposal Writing, Sage 300, Time Management, Typing, Writing Skills
LOCATION
East Windsor, CT
POSTED
30+ days ago

Project Administrator – Commercial Contracting
$24–$28/hr, based on experience
Temp-to-Hire | Onsite in East Windsor, CT | Mon–Fri 8AM–4:30PM

A growing commercial mechanical contractor is looking for a Project Administrator to support a team of Project Managers on the installation/construction side of the business. 

Responsibilities

Project Administration:
  • Opening jobs, pulling permits, and obtaining COIs
  • Processing RFIs, submittals, and project closeouts
  • Billing jobs and processing vendor invoices
  • Typing proposals and reviewing bid invitations
  • Registering client equipment for warranty
  • Maintaining the installation schedule and closing out completed jobs

Internal Support & Communication:
  • Serve as a key point of contact between Project Managers, field technicians, and outside contractors to keep projects moving
  • Track project status and flag issues or delays to the appropriate team members
  • Coordinate documentation and information flow across departments
  • Support the broader office team with administrative needs as they arise

Qualifications

Required:
  • High school diploma or equivalent; Associate's or Bachelor's degree preferred
  • 1+ years of administrative experience with a degree, or 3+ years without
  • Proficient in Microsoft Word, Excel, and Outlook 365
  • Strong math skills — comfortable with invoices, billing, and numbers-heavy work
  • Highly organized with the ability to manage multiple projects and deadlines at once
  • Strong written communication skills; proposal and correspondence writing is a core part of this role
  • Comfortable working in a trade/construction office environment alongside PMs and field staff

Nice to Have:
  • Experience in contracting, construction, or a trades-related office
  • Familiarity with permitting processes or obtaining COIs
  • Knowledge of Sage 300 ERP (training provided)
  • Adobe Acrobat proficiency

 
INDA

About the Company

J

J. Morrissey

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