Job Summary: Alliance Group is seeking a Project Administrator based in Essex Junction, VT to join our growing Electrical team. This is an office-based position responsible for supporting the routine administration functions of project managers within the Electrical department, including preparing project documentation, ensuring records and systems are compliant, following established processes, and corresponding between multiple stakeholders. Individuals must demonstrate excellent communication skills, as well as an aptitude for problem solving, time management, and customer service.
Key Responsibilities
Create new job and work orders
Work with Project Managers to process monthly billings
Process weekly timecards
Issue purchase orders for jobs to field staff and Project Managers
Work closely with Project Manager during the submittal process, assist in ordering equipment
Maintain organized documentation for each project
Issue subcontracts with appropriate documentation for each project as applicable
Work closely with Finance for account payables and account receivables
Facilitate all close-out documents, including as-built drawings, warranties, operating and maintenance manuals, etc.
Essential Qualifications and Competencies
High school diploma or GED required
1+ year of project coordination experience required
Excellent organizational skills
Attention to detail
Self-starter
Ability to pivot to different tasks throughout the day
Valid Driver's License required
Knowledge of Build-Ops platform desired
Strong interpersonal communication skills
Ability to work efficiently
High level of reliability, follow-through, discretion, and integrity
Must possess proactive, positive problem-solving skills
Must be an energetic and enthusiastic collaborative team play
Excellent communication skills (written and oral)
U.S. citizenship or a current, valid U.S. work permit is mandatory
Applicants must have a valid, unrestricted driver's license.
A background verification and motor vehicle check will be required.
A pre-employment post-offer Human Performance Examination is required for this position.
Equal Opportunity Employer:
Alliance Group Services values diversity and commit to making hiring decisions based on the skills and traits needed to be successful in this role. We are an Equal Opportunity Employer.
Benefits
Competitive pay
Comprehensive health insurance (including dental and vision)
Health Saving Account with company contribution
Paid Life Insurance
Other voluntary insurance options
401(k) plan with company matching
Generous paid time off
Paid Holidays
Quarterly Bonus Opportunities
Employee Assistance Program (EAP)
Professional development assistance
Employee discount
Company Apparel
Numbers & Facts
Location
Essex Junction, Vermont
Salary
$30–$33 Per Hour
Skills
Accounts Payableunmatched
Accounts Receivableunmatched
Administrative Skillsunmatched
Billingunmatched
Communication Skillsunmatched
Customer Support/Serviceunmatched
Detail Orientedunmatched
Documentationunmatched
Driver's Licenseunmatched
Electricityunmatched
Employee Assistance Planunmatched
Financeunmatched
Follow Throughunmatched
High Reliabilityunmatched
High School Diplomaunmatched
Interpersonal Skillsunmatched
Organizational Skillsunmatched
Presentation/Verbal Skillsunmatched
Problem Solving Skillsunmatched
Process Developmentunmatched
Project/Program Coordinationunmatched
Project/Program Managementunmatched
Purchase Ordersunmatched
Team Playerunmatched
Time Managementunmatched
United States Citizenunmatched
User Documentationunmatched
Writing Skillsunmatched
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