Project Administrator (Confidential – Engineering & Architecture Firm)
Location: Eastern North Carolina (Greenville/Raleigh area)
Employment Type: Full-Time
About the Opportunity
A well-established, multidisciplinary engineering and architecture firm with a strong presence in North Carolina is seeking a Project Administrator to support its growing team. This organization has a long-standing reputation for delivering high-quality design and technical solutions across a variety of projects and is known for its collaborative, team-oriented culture.
This is an excellent opportunity for an experienced administrative professional who thrives in a fast-paced environment and enjoys supporting project teams through the full lifecycle of design and construction.
Position Overview
The Project Administrator plays a critical role in supporting project managers and technical staff by ensuring project documentation is accurate, organized, and delivered on time. This position also contributes to the smooth day-to-day operations of the office and serves as a key liaison across internal teams and external partners.
Key Responsibilities
Project & Construction Administration Support
- Coordinate and assemble project specifications and documentation packages
- Track project timelines and proactively support deadlines
- Prepare and manage industry-standard contracts and supporting documentation
- Process submittals, including logging, assigning reviewers, and returning responses
- Manage Requests for Information (RFIs), ensuring timely tracking and resolution
- Maintain organized and accurate project records and files
- Generate weekly status reports on outstanding project items
- Track and update change-related documentation and logs
Administrative Support
- Provide general administrative assistance to project teams
- Support day-to-day office operations and special projects
- Handle occasional office-related tasks such as shipping, deliveries, and supply coordination
Qualifications
- 5+ years of experience in administrative, project coordination, or AEC (architecture, engineering, construction) support roles
- Strong organizational skills with exceptional attention to detail
- Proficiency in Microsoft Office and PDF editing tools (e.g., Adobe, Bluebeam)
- Experience with project/accounting systems (e.g., Deltek Vision or Vantagepoint) is a plus
- Ability to manage multiple priorities in a deadline-driven environment
- Strong communication skills and a collaborative, team-oriented mindset
Why This Role?
- Join a stable, growing organization with a strong industry reputation
- Collaborative and supportive team environment
- Opportunity to work on a variety of impactful projects
- Competitive compensation and benefits package
Confidentiality Notice
This search is being conducted on a confidential basis. Additional details about the organization will be shared with qualified candidates during the interview process.