Project Administrator

Location: Southeast Houston – near Gulf Freeway & Fuqua

About the Opportunity

Established company is seeking an experienced Project Administrator to support a team of Project Managers and help keep multiple projects organized, on schedule, and moving smoothly from kickoff through completion.

Previous experience supporting multiple Project Managers in a project-based environment is required. This is an excellent opportunity for a highly organized, detail-oriented professional who understands project administration and enjoys keeping documentation, deadlines, billing, and project details on track.

The Project Administrator will also play an important role in project closeout activities, which are critical to final billing and revenue recognition.

Areas of Responsibility:

Project Coordination & Documentation

• Support multiple Project Managers with day-to-day project administration
• Set up and maintain project files from kickoff through closeout
• Ensure project documentation is accurate, complete, organized, and maintained in accordance with company requirements
• Prepare and submit required information for client approvals
• Generate and maintain project closeout documentation packages
• Track project-related information and follow up on outstanding items and deadlines

Billing & Financial Support

• Assist with project billing and invoicing processes
• Prepare and manage Schedule of Values (SOV) within required timelines
• Review and validate timesheets, expense reports, mileage, and credit card submissions
• Support incentive and commission validation
• Help ensure project billing is accurate and processed promptly following project completion

Administrative & Project Support

• Perform project-related data entry and maintain internal systems
• Manage service tickets and related documentation
• Provide consistent, timely updates and communication to Project Managers, internal teams, and clients
• Coordinate information and documentation needed to keep projects moving forward
• Assist with additional project and administrative duties as needed

What We're Looking For

• 2+ years of experience as a Project Administrator, Project Coordinator, or similar role supporting multiple Project Managers is required
• Previous experience managing multiple projects, priorities, and deadlines simultaneously
• Strong attention to detail with excellent organizational and follow-through skills
• Experience with project documentation and administrative processes
• Experience with project billing, invoicing, project closeout, or related financial/project administration is highly preferred
• Proficiency with Microsoft Office, particularly Outlook and Excel
• Ability and willingness to learn new software and internal systems
• Strong written and verbal communication skills
• Professional, dependable, and customer-service oriented
• Strong problem-solving skills and the ability to take ownership of assigned responsibilities
• High school diploma or GED required
• Valid driver's license and authorization to work in the U.S.

What Makes Someone Successful in This Role?

The ideal candidate is someone who has already worked in a project administration environment and understands the importance of staying ahead of deadlines, keeping project documentation accurate, and communicating effectively with multiple Project Managers.

You should be comfortable juggling multiple projects while maintaining a high level of accuracy and follow-through. A professional attitude, strong work ethic, attention to detail, and ability to work independently are important to success in this position.

Important Experience Requirement:

This is not a general administrative position. Previous experience supporting multiple Project Managers in a project-based environment is required. Candidates without this specific experience will not be considered.

If you have the project administration experience we're looking for and enjoy being the person who keeps projects organized and ensures important details don't fall through the cracks, we'd love to hear from you!

Our goal is to partner with you in identifying the right next step in your career. We do this by leveraging industry knowledge, proven experience, strong relationships, and a commitment to delivering thoughtful, results-driven guidance throughout the process.