Project Administrator

Job Title: Project Administrator

Job Description

The Project Administrator supports the successful delivery of projects by developing and maintaining project tracking and collaboration tools, with a strong focus on Smartsheet and Microsoft 365. This role partners closely with internal stakeholders to streamline processes, enhance data visibility, and provide actionable insights through reports, dashboards, and analytics. The Project Administrator also serves as an in-house Smartsheet specialist, providing technical support and training to ensure teams work efficiently and effectively.

Responsibilities

• Develop and maintain project tracking and collaboration tools to support effective project management.
• Manage and administer Smartsheet platforms, including creating and updating sheets, reports, dashboards, and automated workflows.
• Design and optimize tools and workflows within existing systems to streamline internal processes.
• Collaborate closely with internal stakeholders to identify operational needs and translate them into practical solutions.
• Design user-friendly interfaces and solutions that integrate seamlessly with existing systems and tools.
• Build and maintain reports, dashboards, and analytics tools to support data-driven decision-making.
• Analyze datasets to identify trends, insights, and opportunities for process and performance improvement.
• Provide technical support, training, and guidance on best practices to internal teams using Smartsheet and related tools.
• Serve as the in-house Smartsheet specialist, advising on how to use the platform to enhance company processes.
• Stay current with industry trends, tools, and best practices in the construction industry and apply relevant learnings to improve project administration.
• Support project coordination activities, including document control and construction administration tasks as needed.
• Provide general administrative support to project teams to ensure smooth day-to-day operations.

Essential Skills

• Proficiency with Smartsheet, including building and maintaining sheets, reports, dashboards, and automated workflows.
• Strong experience with Microsoft Office Suite, with at least 3+ years of hands-on use.
• Advanced Microsoft Excel skills, including experience with pivot tables.
• Proficiency with Microsoft 365 tools for collaboration and document management.
• Experience in project coordination and project administration.
• Experience in document control and construction administration.
• Strong administrative support skills with attention to detail and organization.
• Ability to analyze datasets and interpret trends to support process improvement.
• Ability to design user-friendly interfaces and workflows that integrate with existing systems.
• Strong communication and collaboration skills to work effectively with internal stakeholders.
• Ability to provide technical support and training to internal teams on Smartsheet and related tools.

Additional Skills & Qualifications

• Associate's degree in construction management, business management, or a related field.
• Experience with Power Automate or similar automation tools within the Microsoft ecosystem.
• Familiarity with the construction industry and its project administration practices.
• Experience building dashboards and analytics tools for decision-making.
• Interest in staying current with industry trends, tools, and best practices in construction and project management.
• Ability to adapt existing systems and tools to evolving business needs.

Work Environment

This role operates in a professional office and digital environment that relies heavily on Smartsheet, Microsoft Excel, Microsoft 365, and other Microsoft Office applications to manage projects and documentation. You will collaborate regularly with internal stakeholders across project and construction teams, providing support, training, and solutions that enhance operational efficiency. The position involves working with digital project tracking tools, dashboards, and analytics platforms to support data-driven decision-making. Work hours typically follow standard business schedules, with a focus on meeting project deadlines and supporting ongoing construction and administrative activities.

Job Type & Location

This is a Contract to Hire position based out of Kaukauna, WI.

Pay and Benefits

The pay range for this position is $28.00 - $33.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Kaukauna,WI.

Application Deadline

This position is anticipated to close on Jul 21, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.