Project Administrator - Land Development

Insight Global

Jacksonville, FL

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JOB DETAILS

LOCATION

Jacksonville, FL

POSTED

30+ days ago

Job Description

We are seeking a detail-oriented and proactive Project Administrator to support the planning, execution, and closeout of various development projects. This role involves coordinating with internal teams, external stakeholders, and regulatory agencies to ensure timely and accurate project delivery. The ideal candidate will have strong organizational skills, excellent communication abilities, and a collaborative mindset.

Responsibilities:

Project Planning and Scheduling:

Assist in developing project plans, timelines, and schedules.

Monitor project milestones and deliverables.

Update project schedules using tools or similar software.

Fill out and submit Development/Permit forms to various local, state and federal agencies.

Corresponding with owners and developers to coordinate signatures and payments required for

permitting.

Assist in Proposal Writing and Submission:

Assist in preparing proposals for new projects, including gathering necessary technical

information and data.

Ensure proposals are complete, accurate, and submitted on time.

Collaborate with senior team members to prepare and tailor project proposals according to

client needs and specifications.

Communication and Coordination:

Ensure that all stakeholders are informed about project status, changes, and requirements.

Documentation and Reporting:

Maintain and organize project documentation, including contracts, permits, and reports.

Compile and distribute progress reports to the Project Manager and other stakeholders.

Project Management:

Track project schedules and milestones to assist in timely project deliverables

Track RAIs, create RAI letters, and coordinate internally with team

Resource Allocation:

Assist with coordinating the request of services required for projects with subconsultants.

Monitor inventory levels and submit supply order as needed.

Project Closeout:

Assist in preparing final project closeout documentation, including as-built certification

documents, and acceptance packages for local, state and federal agencies.

Facilitate project handover to clients, including providing necessary documentation from

agencies.

Ensure all regulatory and contractual obligations are met before project closure.

Archive all project documentation and update records for future reference.

General Office and Coordination:

Assists with other duties as assigned within designated

Often responsible for gathering detailed information or performing considerable research

Coordinates, schedules, and reserves conference rooms for training and meetings. Responsible

for setting up conference rooms with appropriate technology

Gather routine information from (or requests on behalf of) executives, professionals, team

members, and/or outside vendors and clients

Coordinate with internal and external staff to accomplish moderately complex activities

including scheduling, developing agendas, gathering materials, and ordering food and beverage

for the team

Ensure that all stakeholders are informed about project status, changes, and requirements

We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form (https://airtable.com/app21VjYyxLDIX0ez/shrOg4IQS1J6dRiMo) . The EEOC "Know Your Rights" Poster is available here (https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf) .

To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Skills and Requirements

-2-4 years of experience in project coordination, in civil engineering, land development and/or construction

-Proficiency in project management software and Microsoft Office Suite.

-Basic understanding of civil engineering principles and construction processes. -Proficiency in Bluebeam and Adobe, preferred.

-InDesign experience preferred null

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to HR@insightglobal.com.

About the Company

Insight Global

We are a staffing agency helping individuals find jobs and employers fill open positions.

Based in Atlanta, Insight Global is a premier provider of employment and staffing solutions to Fortune 1000 customers across the United States and Canada. We provide long-term contract, short-term contract, temporary-to-permanent, direct placement, and enhanced staffing services. Insight Global specializes in placing contract job seekers into Information Technology, Accounting and Finance, Engineering (non-IT), and Government jobs.

Since our inception in 2001, we have experienced unprecedented growth within our industry, rapidly expanding from an Atlanta-based start-up to one of the most successful staffing firms in America.

Our core staffing services are the backbone upon which Insight Global was founded and have driven our success. We cater our delivery approach and recruiting efforts to meet each client’s unique demands, ensuring that we deliver both maximum client value and the differentiated Insight Global experience.

COMPANY SIZE

2,500 to 4,999 employees

INDUSTRY

Healthcare Services

EMPLOYEE BENEFITS

Paid Sick Days, Parking, Performance Bonus, Professional Development, 401K, Subsidized Commuting, Employee Referral Program, Flexible Spending Accounts, Employee Events, Retirement / Pension Plans, Transportation Allowance, Vehicle Allowance, Work From Home, Merchandise Discounts

FOUNDED

2001

WEBSITE

http://www.insightglobal.net

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