Project Administrator

We are searching for a Project Administrator to support project teams from job start through close-out for a growing, Las Vegas-based commercial subcontractor. This is a full-time, in-office position paying $67,500 to $72,500 depending on experience. The role offers a comprehensive benefits package, including 100% company-paid medical, dental, and vision coverage; a $50,000 company-paid life insurance policy; a 401(k) plan with an annual profit-sharing contribution; paid vacation and sick time; monthly cell phone reimbursement; and bonus eligibility.

Responsibilities

• Provide administrative support to the project team from job start through closeout, maintaining organized and compliant contract files for each assigned project.
• Set up new projects in the accounting system, file preliminary notices, and manage the contract review and execution process.
• Enter approved project budgets and schedules of values, and coordinate recurring job cost, labor, and contract reporting.
• Coordinate insurance, payment and performance bonds, riders, and consent of surety documentation for each project.
• Prepare and process billings in accordance with general contractor and project-specific requirements, including timely revisions.
• Track monthly compliance requirements to prevent payment holds, and collect lien releases and other compliance documentation from subcontractors and vendors.
• Provide the executive team with weekly payment status updates.
• Maintain subcontractor files and compliance logs, including licenses, insurance, and lien release tracking.
• Process subcontractor agreements and change orders through execution and system entry.
• Review subcontractor billings and route for project manager approval prior to entry.
• Facilitate change order request tracking and budget updates, and process signed change orders through the schedule of values.
• Review project correspondence drafted by the project manager for professional format, grammar, and structure.
• Reconcile contracts and payments, prepare retention billing, and compile closeout documentation at project completion.
• Provide data entry support and general administrative assistance as needed.
• Participate in accounting department, project, and office staff meetings as scheduled.

Requirements

• High school diploma required; an Associate's or Bachelor's degree in Business Administration is preferred.
• Minimum of 3 years of related administrative experience, ideally supporting subcontractors or general contractors on long-duration projects with complex, ongoing paperwork.
• Administrative experience within the construction industry strongly preferred.
• Proven ability to manage multiple active projects simultaneously with high attention to detail.
• Strong written communication skills, including the ability to write, edit, and refine professional correspondence.
• Comfortable working under pressure and adapting quickly to shifting priorities and deadlines.
• Proficiency with MS Office, including Word, Excel, and Outlook; experience with Bluebeam preferred.
• Strong typing and 10-key data entry skills.
• Ability to communicate effectively and professionally with customers, vendors, and internal teams.
• Comfortable working in an in-office, team-oriented environment five days a week.
• Willingness to travel occasionally as required.
• Team-first attitude with an interest in mentoring and supporting colleagues within the department.