Project Administrator

We are looking for a highly organized and detail-oriented Project Administrator with previous experience in the high-paced construction industry. The Project Administrator is to assist and support the Public Works Project Management team in performing administrative functions of the municipal project management.

Essential Job Duties & Responsibilities:

• Documentation Management: Processing complex government Payment Applications; Maintaining the integrity and compliance of the project documents; Ensuring the documentation is organized and readily accessible.
• Meticulous Record Keeping: Maintaining accurate data entry and record keeping within project management software and supporting project budget spreadsheets. Gathering and diligently processing data such as field measurements, contract pricing, progress billings, and project cost details. Accurately and timely updating and tracking project budgets.
• Contract Administration: Analyzing and facilitating successful and timely execution of government contracts by keeping the team informed of the project progress; staying on top of the contractual nuances; keeping up with contractual obligations to the vendors and subcontractors.
• Communication and collaboration: Facilitating communication and becoming a reliable liaison between the field employees, project management team, accounting team, and the customers’ representatives as needed. Closely collaborating with AR and AP departments to ensure accurate and timely billings and payments.

Qualifications (Experience, Education & Certifications, Key Attributes):

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Strong organizational and time management skills
• Detail-oriented with high accuracy standards
• Proficiency in construction documents and contract interpretation is a strong plus
• Knowledge of project management principles and software
• Proficiency in MS Office (strong Excel, Word, Outlook) and Adobe Pro
• Excellent interpersonal and communication skills
• Ability to work independently and as part of a team
• Strong analytical and mathematical skills
• Ability to multitask and learn new skills
• 2+ years of experience performing similar work and/or a college degree in a related field of study are strongly preferred

Physical Requirements: (Each to have one of the following based on the position: Never, Rarely, Occasionally, Constantly)

• Remaining in a stationary position, often standing or sitting for prolonged periods: Occasionally
• Moving about to accomplish tasks at a worksite or moving from one worksite to another: Constantly
• Moving self in different positions to accomplish tasks in various environments, such as stooping, kneeling, or crouching: Rarely
• Adjusting, moving and lifting objects in all directions: Rarely
• Talking and hearing to communicate with others: Constantly
• Seeing to perform job duties at close range, such as monitors or screens: Constantly
• Seeing to perform job duties at a distance, such as driving or operating equipment: Occasionally
• Repeating motions that may include the wrists, hands and/or fingers: Constantly
• Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like: Rarely
• Operating machinery and/or power tools: Rarely
• Operating motor vehicles or heavy equipment: Occasionally
• The ability to travel regionally or nationally: Occasionally

Physical Demands:

• Sedentary work that primarily involves sitting/standing: Constantly
• Light work that includes moving objects up to 20 pounds: Occasionally
• Medium work that includes moving objects up to 50 pounds: Occasionally
• Heavy work that includes moving objects up to 100 pounds or more: Rarely

Working Conditions:

• Low temperatures: Rarely
• High temperatures: Occasionally
• Outdoor elements such as precipitation and wind: Occasionally
• Noisy environments: Occasionally
• Hazardous conditions: Rarely
• Shift work, to include overnight work: Never
• Frequent overtime, including weekends: Never
• Office environment: Constantly

Pave America and it's companies offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being.

We are an Equal Opportunity Employer and comply with OFCCP regulations. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law. We will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries. In compliance with OFCCP requirements, we invite applicants to voluntarily self-identify their gender, race, and veteran status. Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment.