Accounting, Adobe Illustrator, Adobe InDesign, Adobe Product Family, Communication Skills, Customer Relations, Desktop Publishing, EEO Regulations, ERP (Enterprise Resource Planning), Equal Employment Opportunity (EEO), Graphical Presentations, Internet Application, Leadership, Lean Six Sigma, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Organizational Skills, Policy Implementation, Presentation/Verbal Skills, Problem Solving Skills, Professional Services, Project Planning, Project Schedule, Project Tracking, Project/Program Coordination, Project/Program Management, Requirements Validation/Verification, Salesforce.com, Staff Requirements, State Laws and Regulations, Team Player, Time Management, Willing to Travel
Overview:
Supports Project Leadership in the efficient use of the firm's resources (people, processes and tools) and assignments with an administrative/operational emphasis on project management and project accounting activities and communication while effectively supporting the firm's values. Supports Project Leadership on a specific project or projects and shares responsibility for project successes.
Responsibilities:
- Assists the Project Managers with initiation of HKS General Terms and Conditions and Release Forms
- Sets up and maintains the project directory of all contacts
- Assists the Project Managers with project meeting management, including scheduling, preparing and distributing agendas and meeting reports, maintaining action items log, ensuring proper file organization, and following up with team on a regular basis regarding progress
- Assists the Project Managers in maintaining project schedule and staffing within HKS's internal project planning web-based software
- Assists the Project Managers to track the delivery of implementation documents through all phases of a project, including sharing/harvesting lessons learned and project impact
- Helps while maintaining project information in the appropriate location so all project related information is current, complete, and accessible
- Helps to coordinate project team interaction internally through scheduling and proper communication with guidance from the project manager and project architect
- Attends project meetings and staffing meetings as necessary
- Under minimal supervision, performs desktop publishing activities of both routine and advanced nature, for reports, correspondence and presentations
- Tracks permit submittals and assist in submittal process
Qualifications:
- Bachelor's degree in business or related field or an equivalent combination of education and experience
- Typically with 5+ years of experience within Architecture industry
- Proficiency in MS Office Suite, including Excel, Outlook, Word, PowerPoint and Teams
- Knowledge of Adobe software including InDesign and Illustrator to create and edit graphic materials and presentations preferred
- Familiarity in the functionality of Vision or ERP software preferred
- Knowledge of Salesforce and its functionality
- Either has been or will be trained in Lean Six Sigma preferred
- Experience in project management preferred, including connecting people and resources Familiarity with professional services agreements Strong organizational skills and the ability to work on multiple projects at the same time
- Ability to support team with a diplomatic and collaborative style which puts value on relationships and collaboration
- Strong work ethic and eagerness to produce high quality, accurate results
- Ability to work independently, as well as part of a team and build professional relationships with clients
- Ability to hold sensitive information with a high level of confidentiality and integrity
- Ability to communicate and present ideas in a clear, concise and professional manner both verbally and in writing
- Ability to anticipate, problem solve and apply innovative solutions
- Ability to collaborate in a team environment
- Ability to effectively meet deadlines at expected quality
- Travel may be required
- Bachelor's degree in business or related field or an equivalent combination of education and experience
- Typically with 5+ years of experience within Architecture industry
- Proficiency in MS Office Suite, including Excel, Outlook, Word, PowerPoint and Teams
- Knowledge of Adobe software including InDesign and Illustrator to create and edit graphic materials and presentations preferred
- Familiarity in the functionality of Vision or ERP software preferred
- Knowledge of Salesforce and its functionality
- Either has been or will be trained in Lean Six Sigma preferred
- Experience in project management preferred, including connecting people and resources Familiarity with professional services agreements Strong organizational skills and the ability to work on multiple projects at the same time
- Ability to support team with a diplomatic and collaborative style which puts value on relationships and collaboration
- Strong work ethic and eagerness to produce high quality, accurate results
- Ability to work independently, as well as part of a team and build professional relationships with clients
- Ability to hold sensitive information with a high level of confidentiality and integrity
- Ability to communicate and present ideas in a clear, concise and professional manner both verbally and in writing
- Ability to anticipate, problem solve and apply innovative solutions
- Ability to collaborate in a team environment
- Ability to effectively meet deadlines at expected quality
- Travel may be required
Base Salary Range: $80
-90k
- Seattle location only
The estimate displayed represents the general base salary range of candidates hired in the
Seattle
location only. We may ultimately pay more or less than the posted range based on the location of the role. Factors that may be used to determine your actual salary may include internal equity, experience, education, specialty and training.
HKS offers a comprehensive total compensation & benefits package with health, dental, and vision care coverage, 401(k) plans, life & AD&D insurance, short/long term disability plans, paid days off (sick leave, parental leave, vacation), and much more for benefits-eligible employees. To learn more about our benefits visit this page.
If you currently work for HKS, please submit your application via the Internal Careers Portal.
HKS is an EEO/AA Employer: M/F/Disabled/Veteran
HKS is an EEO/Affirmative Action Employer and committed to a policy of non-discrimination in all employment practices including, but not limited to, recruiting, hiring, training, advancement, compensation, and termination. HKS’ policies, including its Affirmative Action Programs, are designed to not only ensure legal compliance with state and federal anti-discrimination and retaliation laws, but to carry out the principles of equal employment opportunities in all job categories. Deliberate and conscious effort is made to make employment decisions that are consistent with these equal employment opportunity principles. HKS will recruit, hire, train, and promote persons in all job titles, and ensure that all other personnel actions are administered without regard to race, color, religion, national origin, protected veteran status or disability; and ensure that all employment decisions are based only on valid job requirements. Employees and applicants will not be subjected to harassment, intimidation, threats, coercion, or discrimination for filing a complaint, assisting or participating in an investigation, compliance evaluation or hearing, opposing and/or exercising any other right made unlawful by Executive Order 11246, Sections 503 and 38 USC 4212, as amended, or their implementing regulations, or any other Federal, State or local laws requiring equal opportunity.