Project Administrator

The Project Administrator supports project teams by managing administrative, contractual, and financial processes throughout the project lifecycle. This role combines core Project Coordinator and Project Accountant functions to ensure accurate contract execution, change management, billing, and financial processing while maintaining compliance with internal controls and client requirements. The Project Administrator plays a critical role in enabling project execution by maintaining data integrity across systems, supporting timely payments, and facilitating internal and external stakeholder communication.

Contract & Commitment Administration

• Coordinate contract execution activities, including compliance checks and internal review packages.
• Create and manage commitments in Procore for subcontracts and purchase orders.
• Route work orders (WO) and purchase orders (PO) for internal approval and final execution.
• Finalize executed contracts and maintain accurate documentation.
• Perform required exports related to contract execution, including Textura, subcontractor, and compliance exports.
• Prepare and maintain project exhibits and signage requests as required.

Change Order Management

• Finalize approved PCCOs and ensure proper system documentation.
• Manage subcontractor Change Order (CCO) packages, including internal review, routing for signature, and final execution.
• Perform mass exports of change orders as required for reporting.

Pay Applications & Billing Support

• Finalize approved PCCOs and ensure proper system documentation.
• Manage subcontractor Change Order (CCO) packages, including internal review, routing for signature, and final execution.
• Perform mass exports of change orders as required for reporting.

Accounts Payable & Financial Processing

• Process accounts payable transactions, including ACH and manual check payments.
• Prepare and submit check requests as needed.
• Route and resolve rejected or rerouted invoices.
• Process reclassifications to ensure accurate job cost reporting.
• Support monthly and project financial close activities.

Compliance & Risk Management

• Process lien notices and ensure proper documentation and tracking.
• Support compliance-related documentation and reporting requirements.
• Maintain accurate and audit-ready project financial and contractual records.

Project & Stakeholder Support

• Attend internal project review and coordination meetings as needed.
• Respond to ad hoc internal and external client requests, including those submitted via Invagate.
• Partner with Project Managers, Accounting, and Operations to support timely and accurate project execution

The information contained in this job description is intended to describe the essential job functions required of those assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, knowledge, skills, and abilities needed to perform the job. Please note that management retains the right to assign or reassign duties and responsibilities to this job at any time. The ability to competently perform all the essential duties of the position, with or without reasonable accommodation, demonstrated commitment to effective customer service delivery, integrity, and the ability to work productively as a member of a team or work group are basic requirements of all positions at MYCON.