Project Administrator (Part Time)

Overview

Project Administrator

Location(s): Baraboo, WIType: Part-Time| Hourly| Hybrid Eligible

MSA is seeking a Project Administrator to support our Utility Operations team. This role plays a critical part in ensuring projects are delivered on time, within budget, and at the highest quality standards. This position is part-time (estimated around 20 hours per week) with scheduling flexibility based on your preferences and availability.

The Project Administrator provides organizational support across all project phases, from development through close-out, helping streamline processes, track progress, and foster strong client and team relationships.

MSA specializes in the sustainable development of communities and is proud to be 100% employee owned. With roots reaching back to 1919, MSA has grown from a rural land survey company into a leading multidisciplinary firm of nearly 550 engineers, architects, planners, funding experts, surveyors, GIS experts, environmental scientists, and more who are committed to making communities better places to live, work, and play.

Come join the ownership team here!

Employee Testimonial:

"As an employee-owned company (100% ESOP), working at MSA is not just a job. We''re genuine co-owners, and this ESOP setup promotes a culture of collaboration and engagement throughout MSA because we all have a direct financial interest as owners."

• Project Engineer Transportation, Cedar Rapids Office

Responsibilities

Role Responsibilities

• Project & Operational Support

• Support staff with administrative tasks and documentation.

• Break down projects into manageable tasks, estimate timelines, and track progress.

• Prepare and distribute project deliverables, reports, and metrics.

• Assist with project setup in ERP, budgeting, and resource management.

• Monitor expenses and progress to help projects stay on schedule and within budget.

• Identify process inefficiencies and recommend improvements.

• Phase-Specific Duties

• Business Development & Marketing: Assist with proposals, RFP reviews, subconsultant coordination, and pipeline resource management.

• Project Management: Support contracting, invoicing, QA/QC processes, subconsultant collaboration, and client follow-up.

• Design & Delivery: Provide technical writing, documentation, and project communications support.

• Bidding: Track bidders' questions, support addenda preparation, and review bid results.

• Construction: Manage RFI tracking, submittals, contractor payments, and compliance documentation.

• Close-Out: Assist with final surveys, project tagging, write-ups, and marketing collateral.

• Other duties as assigned

Qualifications

What you bring

Skills & Knowledge / Education & Experience:

• Associate''s degree in Business, Project Management, or related field, or Bachelor''s required
• 2+ years of experience in finacial review, business operations, or project management required
• This position requires you to have authorization to work in the United States for any employer. We will not provide sponsorship for this position

Why MSA

• Immediate ownership with 100+ years of community impact
• Collaborative culture with in-house experts for all disciplines across the firm
• Flexible work‑life integration
• Ongoing learning and professional growth opportunities for all positions
• Commitment to fostering a work environment where employees have a strong sense of inclusion and belonging
• Included on the "ENR Top 500 Design Firms" for over 27 straight years

Pay & Benefits*

• Compensation Range: $24 -$38 an hour (commensurate with experience)
• ESOP: Receive MSA stock shares annually, at no cost to the employee
• Medical, dental & vision insurance for you, spouse, domestic partner, and eligible dependents
• 17+ days PTO (potentially higher pending experience) + 8 paid holidays
• Paid parental leave regardless of birth parent
• 401(k) plan with company matching
• Short‑term incentive program for annual bonus opportunities
• Company‑paid life & disability insurance
• Full eligibility requirements for listed benefits will be discussed during the hiring process

MSA is an equal opportunity/affirmative action employer that is committed to diversity and inclusion in the workplace. At MSA, we value a diverse, inclusive workforce, and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual's race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws.

If you are unable to submit your application because of incompatible assistive technology or a disability, please contact us at hr@msa-ps.com

Equal Employment Opportunity/Affirmative Action Employer