Project Administrator

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Project Administrator

Apply now Job no: 495946

Work type: Full Time

Location: Troy, NY

Categories: Staff, Administrative Support, Research: Microelectronics, Researchers and Research Support, CFHE

Job Summary:

Reporting to the Coordinating Research Director for Microelectronics, the Project Administrator will support operations and projects in the semiconductor area in collaboration with the Office of the Vice President for Research. The Project Administrator supports the operations of the Semiconductor CoLaboratory, a 6,000 sq ft office space in the Albany Nanotech Complex, serving as the primary on-site point of contact for visitors and partners, ensuring a professional and welcoming environment; and coordinating project activities for the UPWARDS (University Partnership for Workforce Advancement and Research & Development in Semiconductors) program, including data collection and reporting, managing calls for proposals, expense reporting, and implementation of the summer program.

Who we are:

Founded in 1824, Rensselaer Polytechnic Institute (RPI) is the first technological research university in the United States. We bring creativity, science, and technology together to address society''s greatest challenges. We cultivate exceptional problem-solvers by immersing them in a culture of rigorous inquiry, disciplined practice, and hands-on application. Our strategic plan, RPI Forward, charts a pioneering course for the next era of RPI. Explore the RPI Forward plan. ︎

Nestled on a beautiful 275-acre campus in upstate NY, RPI is home to five schools, 32 research centers, three makerspaces, an observatory, one of the world's fastest supercomputers, and the IBM Quantum System One - the first university-based quantum computer in the world.

With top notch employee health and retirement benefits, Rensselaer offers its full-time employees a generous paid time off program, tuition remission, and opportunities for career growth.

Minimum Qualifications:

• Bachelor''s Degree in related field
• 2 or more years in experience in program administration, event coordination, or project management

Relevant combinations of education, training and experience may be considered.

Preferred Qualifications:

• Experience in office management
• Experience planning events
• Experience interacting with external partners and executive-level visitors
• Familiarity with campus or research-institute administrative processes

Minimum Knowledge, Skills, and Abilities:

• Demonstrated competence in the administration, planning, and implementation of projects
• Proficiency in Microsoft Office Suite and familiarity with software such as Google Docs, website editing, and/or office management tools
• Excellent interpersonal and verbal and written communication skills
• Excellent organizational and time management skills
• Strong written and verbal communication
• Exceptional interpersonal and communication skills

Representative Job Duties:

• Support operations and projects in the semiconductor area in collaboration with the Office of the Vice President for Research. Support operations of the Semiconductor CoLaboratory, and coordinating RPI's project activities in the University Partnership for Workforce Advancement and Research & Development in Semiconductors (UPWARDS) for the Future Network
• Coordinate and assist with special projects and activities and events/functions, including workshops, visits, and conferences, coordinating preparation, set up, and logistics
• Manage web and social media presence for CMDIS and UPWARDS, including populating and editing website content and posting on social media
• In support of UPWARDS, the Project Administrator will work closely with the Assistant Vice President for Research on tasks including data collection and reporting, managing calls for proposals and student support for travel to partner sites, expense reporting, attending meetings and taking minutes, following up on action items, planning and implementation of the summer intensive program, and preparation of funder reports and presentations
• Support the Semiconductor CoLaboratory, including overseeing the daily operations of the facility, assisting with special events, acting as primary liaison with the landlord, building services, security, and vendors, attending building meetings, and coordinating mail and package deliveries
• Manage scheduling of shared spaces
• Other duties as assigned

Shift:

Business Hours with weekends or evenings occasionally required

Travel:

Local travel between Albany and Troy NY

Driving:

Use of a personal vehicle for occasional local business travel (non-passenger).

Starting Salary/Rate:

Expected hiring range: $62,354 - $65,000

Pay transparency disclosure: The selected candidate's salary will be determined based on factors that include the available budget, internal equity, and the final candidate's qualifications, experience, education and other job-related credentials. This hiring range is provided as Rensselaer's good faith estimate of the expected hiring range at the time of posting.

Application instructions:

Follow the on-screen prompts to create a brief online profile. Please be ready to upload your resume and cover letter.

If you need assistance with the online application process, please contact careers@rpi.edu.

Job Posted Date:

Applications will be accepted until the position is filled.

Total Compensation and Benefits Information:

Rensselaer's Total Compensation Program is designed to provide stable pay growth, a comprehensive and affordable benefits package, and a comprehensive and affordable retiree medical and prescription plan. Our goal is to provide you and your family with a comprehensive health and welfare program as an umbrella of financial security and protection during your employment. For more information, please visit Benefits | Human Resources (rpi.edu).

Rensselaer Polytechnic Institute is committed to the cultivation of a community that is welcoming, inclusive, and above all values learning. We welcome candidates who bring a variety of perspectives to Rensselaer Polytechnic Institute''s work and campus communities. Rensselaer Polytechnic Institute is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or gender identity, national origin, disability status, protected veteran status, or other characteristic protected by law.

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Advertised: 13 Jul 2026 Eastern Daylight Time

Applications close:

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