JOB-10047747

Anticipated Start Date

October 19, 2026

Location

Atlanta, GA

Type of Employment

Contract-to-Hire

Employer Info

Our client is a full-service engineering, architecture, construction, environmental, and consulting solutions firm, based in Kansas City, Missouri, focused on planning, designing, permitting, constructing, and managing facilities all over the world.

Job Summary

The Project Assistant will provide high-level administrative and executive support to the Global Practice Manager and Leadership Team, helping ensure the smooth operation of daily global practice and regional office activities. Responsibilities include calendar management, expense reports, travel arrangements, meeting coordination, communication with internal and external stakeholders, and signature routing. The role will also provide occasional administrative support for project execution.

Job Description

• Provide high-level administrative support to the Global Practice Manager and Leadership Team
• Facilitate smooth communication between the Global Practice leader and group, and internal and external clients. This may include other leadership members, company executives, client executives, government officials, media, and internal employees
• Assist the Global Practice Manager and leadership team with calendar management, expense reports, travel, meeting coordination, and signature routing as requested
• Responsible for handling sensitive and confidential information
• Provide general administrative support for company projects
• Responsible for gathering, compiling, verifying, and analyzing information to prepare documents such as memos, letters, emails, reports, and presentations
• Organize and maintain project files, filing system, and project communications
• Provide data entry or other clerical needs on projects
• Provide support in updating record copies, engineering project documentation, and changes
• Maintain the security and confidentiality of calendars, files, and records
• Provide complex screening, fielding, and prioritizing of inbound communications via telephone, mail, and e-mail to resolve critical issues in a timely manner
• Prepare a variety of communications including emails, meeting agendas, and meeting minutes
• Facilitate document approvals and processing, which includes but is not limited to invoices, contracts, and other confidential documents
• Monitor, review, and approve standard expenditures to ensure the activities of the department are conducted within established budgets
• Reserve conference rooms and coordinate client, vendor, and/or supplier presentations, meetings, and interviews, including set-up and cleanup
• Manage the logistics of large group events
• Evaluate bids and negotiate contracts of significant value for meeting and celebration venues
• Oversee catering and conference room management for division meetings and events
• Arrange conference calls and related conference room set-up. Coordinate with IT to ensure A/V equipment is in working order
• Prepare outgoing mailings and labels, including email and fax

Skills Required

• Minimum 8 years of relevant experience in administrative or executive support
• Strong organizational, communication, problem-solving, and multitasking skills, with excellent attention to detail
• Ability to work independently and communicate effectively with all levels of an organization
• Proficiency in Microsoft Word, Excel, Access, and PowerPoint required

Education/Training/Certifications

• High School Diploma or GED

Additional Requirements

• Must be able to pass a drug screen & criminal background check
• On-site position; no remote/no hybrid
• Must be legally authorized to work in the U.S. without sponsorship