Project Assistant

Location: Boston, MA
Duration: 8 Months
Work Mode: Onsite

Responsibilities:

• Provide appropriate information to clients and others via phone, in-person, by email, at workshops, and through one-on-one counseling and any other program marketing or outreach efforts with the highest level of customer service possible.
• Provide administrative support to staff related to programs, contracts, and/or projects.
• Perform data entry and maintenance of electronic and hard files.
• Organize and prepare bulk mailings, advertisements, email blasts, and assist with other outreach efforts.
• Assist with the preparation and execution of Requests for Proposals, service orders, contracts, invoices, and payments.
• Prepare and track enrollment and commitment forms through Administration and Finance.
• Track and report on program budgets, production, and performance metrics.
• Conduct research and prepare reports and presentations as requested.
• Coordinate with other units or divisions to ensure telephone coverage and/or help with various program efforts.
• Provide support/assistance to other units or divisions as assigned.
• Perform related work as required.

Requirements:

• At least two years of full-time, or equivalent part-time, administrative experience. Appropriate educational substitutions may be made.
• Demonstrated communication, interpersonal, organization, and follow-up skills.
• Ability to attend to detail and initiate special projects of moderate complexity with minimum supervision.
• Must hold a Boston residency, i.e., Boston, Roxbury, West Roxbury, Mattapan, Dorchester.

Preferred Skills:

• Experience in public administration, housing, program management, or real estate preferred.
• Proficiency with computer-based office software, such as MS Office (Word and Excel), Salesforce, Google Suite, and working knowledge of desktop, mobile, and web-based platforms preferred.
• Ability to exercise good judgment and focus on detail as required by the job.