Project Assistant

DESCRIPTION

This position is responsible for supporting the Project Team by providing support for all projects, office operations, procedures and resources.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assist the Project Team in all phases and aspects of a project
• Assist with organization and coordination of entire project team and project activities
• Perform clerical support such as printing, filing, ordering office supplies, sorting and distributing mail, shipping and receiving
• Generate purchase orders and track deliveries
• Organize and communicate important project details regarding materials, PPE and site locations
• Open jobs for team members
• Maintain invoicing and billing for project management team
• Maintain project tracking sheets
• Create and maintain project documentation, plans and reports as needed
• Other duties as assigned

JOB REQUIREMENTS

• High School Diploma / GED or equivalent
• 1-2 years administrative experience
• Proficient with MS office, strong emphasis on Excel
• Experience with billing and invoicing
• Experience with printing, shipping and receiving large, time sensitive documents
• Excellent oral and written communication skills
• Effective interpersonal skills
• Ability to multitask
• Strong attention to detail
• Strong number proficiency
• Ability to prioritize tasks and meet deadlines
• Ability to maintain confidential information

The worker is subject to inside environmental conditions.