Project Assistant

Project Assistant (Houston, TX)

Location: Houston, TX

Onsite Flexibility: Onsite

Contract Details

• Position Type: Contract
• Contract Duration: 12 months
• Pay Rate: $25.00 $28.00 / Hour (USD)
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Job Summary

The Project Assistant supports Project Managers and project teams by providing administrative, documentation, financial-tracking, and coordination support for engineering and infrastructure projects. This position helps maintain accurate project records, monitor progress, coordinate communications, and support the preparation of project-related documentation.

Key Responsibilities

• Provide general administrative and clerical support for company projects.
• Organize and maintain project files, filing systems, correspondence, and project communications.
• Perform project-related data entry and maintain accurate project information.
• Track project status and assist with preparing monthly progress reports and other status updates.
• Maintain tracking systems, project calendars, team rosters, contact lists, and project execution plans.
• Update record copies, engineering documentation, construction reports, redlines, and project changes.
• Research and compile information needed to respond to project-related questions.
• Record, prepare, and distribute minutes from Project Manager and project-team meetings.
• Review invoices and supporting documentation for accuracy and completeness.
• Assist with compiling cost documentation, estimates, accounting records, invoices, and reimbursement or billing packages.
• Prepare memos, correspondence, reports, presentations, and other documents as requested.
• Coordinate travel arrangements and other internal services required for project needs.
• Prepare and distribute project correspondence, electronic communications, mailings, and labels.
• Reserve conference rooms and coordinate client, vendor, supplier, and agency presentations, meetings, and interviews, including setup and cleanup.
• Schedule and support client interviews, presentations, and other project meetings.
• Coordinate with project personnel, accounting teams, clients, vendors, utilities, agencies, and other stakeholders to obtain required documentation.
• Assist with the organization of agreements, permits, cost records, compliance documentation, and other project deliverables.
• Perform other duties as assigned.
• Comply with all company policies and standards.

Required Skills

• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Strong organizational skills and attention to detail.
• Ability to manage multiple assignments, deadlines, and document requirements.
• Effective written and verbal communication skills.
• Ability to communicate and coordinate professionally with multiple internal and external parties.

Preferred Skills

• Previous office, clerical, project coordination, or project-assistant experience.
• Experience supporting engineering, construction, public infrastructure, or utility projects.
• Experience reviewing invoices or compiling cost estimates, billing records, reimbursement packages, or other financial documentation.
• Familiarity with utility agreements, supplemental agreements, project closeout documentation, or agency reimbursement processes.
• Experience coordinating documentation with utility companies, government agencies, accounting personnel, contractors, or other project stakeholders.
• Familiarity with construction documents, easements, permits, accounting ledgers, invoices, construction reports, or redlines.
• Exposure to CAD software or the ability to assist with basic project or scoping maps.
• Strong Microsoft Excel skills, particularly when organizing, tracking, and reviewing project or cost information.

Education Requirements

• High school diploma or GED required.
• Minimum of 5 years of relevant experience required.

Work Environment / Physical Requirements

• This is an onsite position; no remote/no hybrid.
• Eligible for flex 9/80 schedule.

Benefits

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

About the Client

This client is a 100% employee-owned infrastructure engineering firm with more than 125 years of experience building critical infrastructure across the energy, aviation, water, telecommunications, transportation, and healthcare sectors. Headquartered in Kansas City, Missouri, the organization operates from 75 offices across the country and internationally, employing more than 14,500 employee-owners and generating over $7.4 billion in annual revenue. Every full-time employee participates in an Employee Stock Ownership Plan (ESOP), creating a culture of shared accountability and performance. Teams here include civil and structural engineers, architects, environmental scientists, construction managers, program management professionals, project assistants, and project controls specialists who collaborate on complex, large-scale infrastructure projects across the United States and beyond.

About GTT

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.

Job Number: 26-12521