About Us We are a full-service HVAC, building automation, chiller, and retrofit contractor with a reputation for combining high-quality consulting services with customized energy solutions. Our integrated, single-source solutions include turnkey in-house capabilities with design assistance, as well as engineering applications and automated control systems.
Job Summary This person will support the pre-construction design build team, project implementation team and act as a resource for administrative tasks.
Essential Duties & Responsibilities • Project Booking - receive bid documents from sales team & generate new project packets for the project implementation team. • Coordinate "kick off" meetings with Sales & Implementation teams • Take meeting minutes for design-build projects. • Project Billing- Manage all project billing (Schedule of Values, progress billing, etc.). • Manage distribution and update of plans & CDs to teams as directed. • Make follow-up phone calls to Design team members who are non-responsive. • Generate status updates on active projects. • Manage cost invoicing from vendors & subcontractors based on project manager requirements. Ensure cost gets posted to our internal accounting system. • Generate subcontracts per job requirements. • Perform routine clerical duties - setting up new files, maintaining and organization of department files, reproducing documents, drawings, etc. for bid process and design production. • Generate Purchase orders & assist with price matching with vendors. • Create O&M (Close-out) docs per customer requirements. • Work with Project teams to generate change orders & deductive change orders. • Assist Retrofit Manager with warehouse management processes.
Qualifications • Pursuing college degree or equivalent work experience. • Experience taking detailed meeting minutes. • 2+ years experience in back-office support. • Effective communications skills and ability to work well with a team. • Detail oriented, logical, and methodical approach to problem solving. • Excellent organizational skills. • Scheduling and planning experience. • Strong proficiency with Microsoft Office and Adobe Acrobat.
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Equal Opportunity Employer As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success.
Equal Opportunity Employer/Veterans/Disabled Affirmative Action Policy Please review our Affirmative Action Policy.
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Geographic Disclosure Benefits: We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.