Project Assistant

Project Assistant

Location: Kansas City, MO
Job Type: Long-Term Contract

Our client is seeking a highly organized Project Assistant to support engineering and construction projects by providing administrative and project coordination support to Project Managers and project teams. This is an excellent opportunity for an experienced administrative professional who thrives in a fast-paced environment and enjoys working on large-scale engineering and construction projects.

Key Responsibilities

• Provide administrative support for engineering and construction projects.
• Organize and maintain project files, filing systems, and project communications.
• Perform project-related data entry and maintain accurate project records.
• Track project status and prepare monthly progress reports.
• Update engineering documentation, record copies, and project changes.
• Research and compile project information to support project teams.
• Record and distribute meeting minutes for Project Manager and team meetings.
• Answer incoming phone calls and direct inquiries appropriately.
• Sort and distribute incoming mail.
• Collect, process, and distribute client invoices and billing documentation.
• Prepare memos, correspondence, reports, and other business documents.
• Coordinate travel arrangements and internal support services for project teams.
• Prepare outgoing mail, shipping labels, emails, and fax communications.
• Reserve conference rooms and coordinate meetings, presentations, interviews, and vendor visits, including room setup and cleanup.
• Schedule client interviews, project meetings, and presentations.
• Order and maintain office and project supplies.
• Maintain project calendars, team rosters, contact lists, and project execution plans.
• Provide general clerical support to project teams.
• Perform additional administrative duties as assigned.
• Comply with all company policies and safety standards.

Qualifications

• High School Diploma or equivalent with 5+ years of office or administrative experience; OR
• Associate's degree with 4+ years of office or administrative experience; OR
• Bachelor's degree with 2+ years of office or administrative experience.
• Some college coursework is preferred.
• Previous experience supporting engineering, construction, or technical project teams is a plus.

Required Skills

• Advanced proficiency in Microsoft Office, including:
  • Word
  • Excel
  • Access
  • PowerPoint
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Outstanding written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong interpersonal skills with the ability to work effectively with project teams, clients, and vendors.
• Ability to handle confidential information with professionalism.

Preferred Experience

• Experience supporting engineering, construction, EPC, or infrastructure projects.
• Experience maintaining project documentation and tracking systems.
• Familiarity with project coordination and administrative processes.