Project Assistant (Revenue Cycle) - HYBRID

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This position will have the primary responsibility for ensuring projects and duties are completed on time and within the specified parameters. The position contributes to meeting the goals of West Virginia University Health System (WVUHS) Revenue Cycle, which include the development of project plans and dashboard to support the administrative function of Revenue Cycle. Also performs a wide range of administrative support for the Revenue Cycle leadership, as directed.

MINIMUM QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. Associate Degree in Business Administration, Office Management, or other related field.

EXPERIENCE:

1. Two (2) years of administrative experience

PREFERRED QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. Bachelor’s Degree in Business Administration, Finance, and Communications or related field.

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position.  They are not intended to be constructed as an all-inclusive list of all responsibilities and duties.  Other duties may be assigned.

1. Assists WVUHS Revenue Cycle Leadership in defining and documenting the scope, goals and objectives of administrative projects including development of project parameters and at times project plans, including action steps, and resources.

2. Ensures that project plans are accurately captured and documented for monitoring and tracking of each initiative's progress.

3. Assists Revenue Cycle Leadership in assuring the designated system level projects are proceeding according to agreed upon timelines, meeting targets and expectations, and adhering to established operating parameters.

4. Coordinates activities involved in the preparation and distribution of correspondence to facilitate on-going communications and efficient operations for EIM Leadership.

5. Completes a wide range of tasks using Microsoft Office products such as letters, memoranda, policies, reports, notes, or drafts of dictation, in an accurate, neat and timely manner as assigned.

6. Compiles accurate statistical, financial or unit activity data for department as assigned. Performs calculations, formulates in final report form; as monitored by report review.

7. Maintains appropriate records and established filing system to ensure the expeditious retrieval so that Leadership can accomplish their responsibilities.

8. Schedules meetings, prepares monthly calendar or maintains appointment calendars, documenting times and contacting appropriate individuals, prioritizing as needed, and exercising judgment concerning importance and sensitivity of persons and issues, as observed by Leadership.

9. Schedules travel arrangements and coordinates related activities such as plane tickets, hotel, car rentals, etc.

10. Assists with projects as assigned by Leadership.

11. Manages multiple tasks simultaneously to support Leadership in both the ERC Divisions.

12. Serves as the Liaison to critical access sites, physician practice staff and small community hospitals regarding employee relations, community outreach opportunities, and reward and recognition of teams and staff both remote and onsite for ERC.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

SKILLS AND ABILITIES:

1. Excellent oral and written communication skills and strong computer & organizational skills.

2. Experience in a high-level executive office setting

3. Ability to problem solve and make appropriate decisions

4. Proficient in Microsoft Office Word and Excel

5. Knowledge of Microsoft Project

6. Knowledge of SharePoint Development

Additional Job Description:

Scheduled Weekly Hours:

40

Shift:

Exempt/Non-Exempt:

United States of America (Non-Exempt)

Company:

SYSTEM West Virginia University Health System

Cost Center:

538 SYSTEM HIM CDI