Project Assistant

This Jobot Job is hosted by: Jake Vogel
Are you a fit? Easy Apply now by clicking the "Quick Apply" button and sending us your resume.
Salary: $50,000 - $60,000 per year

A bit about us:

We are a nationally recognized law firm focused on commercial real estate, land use, development, and complex business matters.

The firm represents owners, developers, investors, lenders, and institutions on projects that shape communities and drive economic growth.

With decades of combined experience, we are known for our strategic, results-oriented approach and its deep understanding of the legal, regulatory, and business realities clients face.

The firm advises clients at every stage of a project or transaction—from entitlements and acquisitions through construction, financing, leasing, and disposition—while also providing skilled advocacy in disputes when challenges arise.

Why join us?

• Medical insurance
• Dental insurance
• Vision insurance
• Life and AD&D insurance
• Long term disability insurance
• Employee Assistance Program (EAP)
• 401(k) / IRA or other retirement plan
• Flexible Spending Accounts (pre tax options)
• Competitive salaries based on experience and role

Job Details

The Project Assistant / Project Coordinator will play a key role in ensuring matters and initiatives are executed efficiently, on time, and in alignment with client expectations.

This individual will support project planning, tracking, reporting, and communication across teams, with a strong focus on organization, accuracy, and responsiveness.

Key Responsibilities

Assist with planning, coordinating, and tracking legal projects and client matters from inception through completion
Maintain project timelines, task lists, and deliverables; follow up with internal teams to ensure deadlines are met
Prepare and organize project documentation, status reports, and internal summaries
Coordinate communication among attorneys, paralegals, consultants, and clients as needed
Support budgeting and cost tracking by monitoring expenses, invoices, and project-related data
Schedule and organize meetings, prepare agendas, and document action items
Assist with matter intake, file organization, and data management within firm systems
Identify potential project issues or risks and escalate appropriately
Provide general administrative and project support to attorneys and firm leadership as needed

Qualifications

Bachelor’s degree preferred; relevant experience may be considered in lieu of degree
2+ years of experience in a project coordination, legal assistant, or professional services support role
Prior experience in a law firm or construction/real estate–related environment
Strong organizational and time-management skills with the ability to manage multiple priorities
Excellent written and verbal communication skills
High level of attention to detail and commitment to accuracy
Proficiency with Microsoft Office (Word, Excel, Outlook); familiarity with document management or project management tools preferred
Ability to work independently while collaborating effectively with cross-functional teams

Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.

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