Position Summary The Project Management Assistant supports the project management team in coordinating customer projects, maintaining communication between customers and the factory, tracking production schedules, and assisting with issue resolution. This role provides administrative and operational support to ensure smooth project execution and timely delivery.
Responsibilities
Assist create RFQs for new projects.
Assist with day-to-day coordination of new and existing POs and input POs into the system.
Help manage customer requests, including PO updates, RFQs, expedites, drawings, and forecast collection.
Assist in logging customer complaints, monitoring RMA status, and coordinating next steps with internal teams.
Responsible for shipment documentations preparation, including but not limited to packing slips, invoices, and PTNs.
Coordinate with logistics team to ensure on-time delivery including but not limited to monitoring tracking numbers and parts on-time delivery. Ensure POs received at customer site.
Responsible for account receivable (AR) and account payable (AP).
Other duties assigned by the supervisor.
Qualifications
Bachelor’s degree in Supply Chain, Business, or related field.
Strong negotiation, analytical, and organizational skills.
Proficient in ERP systems, procurement software, and Microsoft Office.
Excellent communication and stakeholder management skills.
Knowledge of supplier management, logistics, inventory control, and cost analysis.
Experience in electronics, semiconductor, or high-tech manufacturing.
Familiarity with sustainability initiatives and ethical sourcing requirements.
Ability to manage multiple priorities and projects in a fast-paced environment.
Benefits
100% company-paid health insurance (Medical/Dental/Vision) for employees
Life and AD&D insurance
Paid time off and 10-holiday pay
Flexible Spending Account (FSA)
401k with company matching up to 4%
Numbers & Facts
Location
Union City, CA
Job Type
Full-time
Skills
Accounts Payableunmatched
Accounts Receivableunmatched
Administrative Skillsunmatched
Analysis Skillsunmatched
Billingunmatched
Communication Skillsunmatched
Cost Analysisunmatched
Customer Support/Serviceunmatched
Dental Insuranceunmatched
Develop and Maintain Customersunmatched
ERP (Enterprise Resource Planning)unmatched
Electronicsunmatched
Forecastingunmatched
Health Insuranceunmatched
Inventory Managementunmatched
Logisticsunmatched
Manufacturingunmatched
Microsoft Officeunmatched
Multitaskingunmatched
Negotiation Skillsunmatched
Operational Supportunmatched
Organizational Skillsunmatched
Point of Sale (POS) Systemsunmatched
Problem Solving Skillsunmatched
Procurement Softwareunmatched
Production Controlunmatched
Production Scheduleunmatched
Project Executionunmatched
Project/Program Coordinationunmatched
Project/Program Managementunmatched
Request for Proposals (RFP)unmatched
Semiconductorsunmatched
Shipping Documentsunmatched
Supply Chainunmatched
Sustainabilityunmatched
Time Managementunmatched
Track Customer Issuesunmatched
Vendor/Supplier Managementunmatched
Vision Planunmatched
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