Job Description
Project Billing Coordinator
Location: Oak Creek, WI (On-Site)
Salary: $45,000 – $50,000 per year
Join a Company That’s Built to Last
Looking for a stable role where your work truly matters? Our client is a family-owned construction company with nearly 100 years of success across the Midwest. They’ve built their reputation on quality, trust, and long-standing relationships—and they’re looking for a dependable administrative assistant to help keep operations running smoothly.
Why You’ll Love This Role
- Stable company with strong, supportive leadership
- Tight-knit, team-oriented culture where you're valued
- Opportunity to learn, grow, and expand your skills
- Variety in your day—no two days are the same
What You’ll Do
- Support Project Managers with monthly billings, pay applications, and lien waivers
- Assist with job setup and work orders, including budgets, phase codes, and change orders
- Help process timekeeping, payroll support, accounts receivable (A/R), and accounts payable (A/P)
- Coordinate subcontractor purchase orders, insurance certificates, and compliance documentation
- Maintain accurate, organized project and job files
- Provide general administrative support to the project and office teams
What You Bring
- 2+ years of administrative experience (construction or trades experience is a plus)
- Strong organizational skills with the ability to manage multiple priorities
- Clear, professional communication skills
- Proficiency in Microsoft Office (Excel, Word, Outlook)
Bonus Points If You Have
- Experience supporting construction projects or working with subcontractors
- Familiarity with billing, compliance paperwork, or job costing
Don’t Meet Every Requirement? Apply Anyway
Our client values reliability, a positive attitude, and willingness to learn just as much as experience. If you’re detail-oriented and enjoy supporting a team, we encourage you to apply.
Keywords: Administrative Assistant, Construction Administrator, Office Coordinator, Project Assistant, Construction Office Support, Accounts Payable, Accounts Receivable
Numbers & Facts
| Location | Oak Creek, WI |
| Industry | Financial Services |
| Salary | $45,000–$50,000 Per Year |
| Company Size | 500 to 999 employees |
| Year Founded | 1994 |
| Website | http://www.cfstaffing.com/ |
About Company
Founded by CPA firms in 1994, Creative Financial Staffing has spent over 30 years helping job seekers and employers succeed. In fall 2025, we rebranded as CFS—a name that reflects our full range of expertise while staying true to the trusted company you know.
CFS is the industry’s leading employee-owned staffing firm, connecting top talent in accounting, finance, technology, and human resources. We provide skilled professionals on both a temporary and permanent basis across diverse industries, leveraging our extensive network to match the right people with the right opportunities.
Our dedication to excellence extends to our award-winning culture, recognized repeatedly for growth, recruiting, workplace environment, and employee support. Honors include Forbes’ “America’s Best Recruiting and Temporary Staffing Firms,” Staffing Industry Analysts’ top U.S. staffing rankings, FlexJobs’ Top 100 Companies for Remote and Hybrid Work, Top Workplaces USA, Newsweek’s Best Practices awards, and more.
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