Project Billing Specialist - Deltek

Deltek Vision/Vantagepoint experience a MUST

This Jobot Job is hosted by: Dylan Currier
Are you a fit? Easy Apply now by clicking the "Quick Apply" button and sending us your resume.
Salary: $65,000 - $85,000 per year

A bit about us:

Our client is a growing Architecture, Engineering & Construction (AEC) firm with a strong reputation for delivering high-quality projects and exceptional client service. As the company continues to grow, they are looking to add a Project Billing Specialist to support project financial operations and ensure accurate, timely billing across the organization.

This is a great opportunity for someone with experience in AEC project billing who is highly detail-oriented and comfortable working in Deltek Vantagepoint / Vision.

Why join us?

Join a growing AEC organization with opportunities for professional growth
Play a key role in the company's project financial operations
Work closely with Project Managers and senior leadership
Opportunity to leverage and deepen your Deltek Vantagepoint / Vision expertise
Collaborative, team-oriented environment

Job Details

The Project Billing Specialist will be responsible for managing the billing process across a portfolio of projects, partnering closely with Project Managers, Accounting, and Operations to ensure invoices are accurate, timely, and aligned with project contracts.

The ideal candidate will have hands-on experience with Deltek Vantagepoint or Vision, understand AEC project billing practices, and be comfortable working with project managers to resolve billing issues.

Responsibilities
Prepare and process monthly and recurring project invoices in Deltek Vantagepoint / Vision
Review project financial information, including labor, expenses, billable costs, and contract terms
Ensure invoices are accurate and submitted according to client requirements and billing schedules
Work closely with Project Managers to review project budgets, billing status, and outstanding items
Track WIP, unbilled revenue, retainage, and accounts receivable
Research and resolve billing discrepancies and project accounting issues
Review time and expense entries for accuracy and proper project coding
Set up and maintain project billing information within the ERP system
Assist with contract modifications, change orders, and project closeout billing
Monitor outstanding invoices and assist with collections and accounts receivable follow-up
Prepare billing reports and provide project financial information to Project Managers and leadership
Maintain accurate documentation and ensure compliance with internal billing procedures
Support month-end and year-end close activities related to project billing
Identify opportunities to improve billing processes, reporting, and efficiency

Qualifications
2+ years of experience in project billing, project accounting, or billing coordination, preferably within an AEC, architecture, engineering, or construction environment
Hands-on experience with Deltek Vantagepoint and/or Deltek Vision is strongly preferred
Understanding of WIP, project accounting, percentage of completion, retainage, and unbilled costs
Strong understanding of project-based billing and contracts
Advanced attention to detail and strong organizational skills
Ability to manage multiple projects and competing deadlines
Strong Excel skills
Excellent communication and interpersonal skills
Ability to work effectively with Project Managers, accounting teams, and clients

Preferred Experience
Experience working within an architecture, engineering, construction, or professional services firm
Experience with Deltek Vantagepoint / Vision
Familiarity with time & expense management and project accounting
Experience with monthly project billing cycles and month-end close
Experience working with fixed-fee, T&M, cost-plus, and other project billing structures

Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.

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