Project/Business/Admin – Coordinator

Location: Arden Hills, MN - Hybrid
Duration: 10 Months
Shift: Mon-Fri - 8:00 am to 4:30 pm

Responsibilities:

• Coordinate administrative operations by implementing systems, procedures, and policies.
• Monitor and coordinate projects both on the ground and administratively.
• Utilize data analytics to assist management in identifying areas for process improvement.
• Serve as the primary point of operational and administrative contact for internal and external clients.
• Assist with departmental project/business planning efforts.
• Gather financial and operational data to identify opportunities and drive solutions.
• Act as a liaison between the Facilities Management Department, field personnel, vendors, and consultants.
• Enhance collaboration and seek input from other departments to improve processes and customer service.
• Maintain department policies and procedures, including contractor and vendor safety compliance data.
• Coordinate, prepare, and ensure the accuracy of expense reports, on-call calendars, travel, and other logistical items.
• Plan, coordinate, and direct special administrative projects, including lease administration and small project coordination.

Requirements:

• Extensive experience in coordinating business activities.
• Ability to support multiple projects concurrently.
• Adept at coordinating project work among cross-functional teams.
• Detail-oriented with strong analytical and problem-solving skills.
• Self-directed, able to work with little or no direction.
• Excellent planning and prioritization skills.
• Ability to work in an ambiguous environment.
• Experience supporting facilities across all ranks up to C-level executives.
• 4-year degree preferred.