Project/Business/Admin-Coordinator (Hybrid)

Job ID:  14446
Job Title: Project/Business/Admin Coordinator (Hybrid) – Professional
Location: Hybrid (Onsite/Remote)
Schedule: Monday – Friday | 8:00 AM – 4:30 PM
Employment Type: Short-Term Contract (Leave Coverage)

Job Summary:

We are seeking an experienced Project/Business/Admin Coordinator to support the Facilities Management team in a newly created hybrid role. This position is ideal for an organized, analytical, and proactive professional who thrives in a fast-paced environment and enjoys coordinating projects, improving business processes, and supporting cross-functional teams.

The successful candidate will work independently and collaboratively to coordinate administrative operations, support departmental initiatives, analyze operational data, and improve communication and efficiency across the Facilities department.

Key Responsibilities

• Support departmental project planning and business operations initiatives.
• Gather, analyze, and report financial and operational data to identify opportunities for process improvements.
• Coordinate multiple projects simultaneously while ensuring deadlines and priorities are met.
• Serve as the primary liaison between Facilities Management, field personnel, contractors, vendors, consultants, and internal departments.
• Foster collaboration across departments to improve operational processes and customer service.
• Maintain departmental policies, procedures, contractor compliance records, and vendor safety documentation.
• Coordinate planned and unplanned maintenance administration activities.
• Prepare and manage expense reports, travel arrangements, on-call calendars, and other administrative logistics.
• Assist with lease administration, project coordination, and other special administrative assignments.
• Ensure accurate reporting and consistent communication with stakeholders at all organizational levels.

Required Qualifications

• Extensive experience coordinating business operations, administrative functions, or project activities.
• Demonstrated ability to manage multiple projects simultaneously.
• Strong experience working with cross-functional teams.
• Excellent organizational and project coordination skills.
• Strong analytical, problem-solving, and critical-thinking abilities.
• Detail-oriented with exceptional accuracy.
• Self-motivated and able to work independently with minimal supervision.
• Excellent planning, prioritization, and time-management skills.
• Comfortable working in a dynamic and evolving environment.
• Experience supporting Facilities departments or working with executives, including C-level leadership, is highly preferred.
• Proficiency with Microsoft Office Suite, especially Excel, Outlook, and PowerPoint.

Preferred Qualifications

• Bachelor's degree (4-year degree preferred).
• Experience in Facilities Management, Operations, Business Administration, or Project Coordination.
• Experience using data analytics and reporting tools to support operational improvements.