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Project Compliance Administrator

ICM

Colwich, KS

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JOB DETAILS
SKILLS
Administrative Skills, Computer Skills, Construction, Construction Administration, Construction Projects, Document Management, Documentation, Driver's License, Engineering Procurement and Construction (EPC/EPCC/EPCM), Follow Through, High School Diploma, Maintain Compliance, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft SharePoint, Organizational Skills, Payroll Management, People Management, Project Control, Project Tracking, Project/Program Coordination, Support Documentation, Time Management, Willing to Travel
LOCATION
Colwich, KS
POSTED
2 days ago

WHY THIS ROLE STANDS OUT: If you are an organized, detail-driven administrative professional who enjoys keeping complex projects on track, this is an opportunity to build a rewarding career in construction. In this role, you will be a key partner to project teams and subcontractors, helping ensure labor compliance documentation is complete, accurate, and audit-ready. Your work will make a direct impact on project success while giving you exposure to fast-moving, high-visibility construction operations.

ABOUT THE OPPORTUNITY: We are seeking a proactive Project Compliance Administrator to support prevailing wage and labor compliance across assigned construction projects. This role is ideal for someone who thrives on organization, follow-through, and communication. You will help manage certified payroll documentation, support subcontractor compliance, maintain audit-ready records, and work closely with the Project Controller to keep compliance processes moving efficiently and accurately.

WHAT YOU’LL DO:

Keep compliance documentation organized and on schedule

  • Track and collect weekly certified payroll, pay stubs, and timesheets from subcontractors
  • Maintain organized project documentation in designated systems (Box, SharePoint, or equivalent)
  • Ensure all required compliance documents are received, complete, and properly filed by project, subcontractor, and reporting period

Support certified payroll review and follow-up

  • Assist in reviewing certified payroll submissions for completeness and accuracy
  • Verify alignment with applicable labor classifications, wage rates, and hours worked under the Project
  • Identify missing information, inconsistencies, or errors and communicate required corrections
  • Track payroll submission and review status to ensure timely completion

Track apprenticeship compliance requirements

  • Track apprentice labor hours and total labor hours by project and subcontractor
  • Maintain documentation supporting apprenticeship requirements, including: 
    • Participation requirements
    • Apprentice-to-journey worker ratios
    • Registered apprenticeship program documentation
  • Assist in identifying potential compliance gaps and escalate issues as needed

Partner with subcontractors and project teams

  • Provide guidance and support to subcontractors regarding: 
    • Document submission requirements
    • Missing or incomplete information
    • Required corrections

WHAT MAKES YOU A STRONG FIT:

Education/Certification: 

  • High school diploma required; bachelor’s degree preferred.

Required Knowledge & Experience:

  • 1–3 years of experience in project administration, project coordination, compliance support, or a related administrative role.
  • Possess excellent computer skills utilizing MS Office products (Excel, Outlook, Sharepoint), LCP Tracker.
  • Experience in construction, EPC, engineering, installation, or another project-based environment preferred.

If you are ready to bring your organization, follow-through, and construction administration skills to a team where your work truly matters, we’d love to hear from you.

Current, valid driver’s license with no restrictions required. Travel may be up to 5% for site visits. 


About the Company

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ICM

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