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Project Controls Manager (Confidential)

Iconma

Philadelphia, PA

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JOB DETAILS
SALARY
$52.88–$60.10 Per Hour
SKILLS
Administrative Management, Administrative Skills, Asset Management, Automation Systems, Building Regulations, Building Systems, Commercial Construction, Communication Skills, Computerized Maintenance Management System (CMMS), Continuous Improvement, Contract Analysis, Contract Management, Contract Requirements, Cost Control, Cross-Functional, Disaster Recovery, Documentation, Emergency Management, Emergency Procedures, Emergency Response, Emergency Services, Equipment Maintenance/Repair, Facilities Management, Facilities and Maintenance, Financial Management, HVAC, Health Plan, Help Desk, High Tech Industry, Home Automation, Hospital, Hubs, Incident Management, Inventory Management, Kronos Workforce Scheduler, Leadership, Maintain Compliance, Mechanical, Electrical and Plumbing (MEP), Negotiation Skills, Operational Improvement, Operational Strategy, Operations, Operations Management, Organizational Skills, People Management, Plan Meetings, Preventative Maintenance, Problem Solving Skills, Procedure Implementation, Process Improvement, Process Management, Procurement Management, Project Control, Project Management Professional (PMP), Project Tracking, Project/Program Management, Property Maintenance, Purchase Orders, Quality Assurance, Quality Control, Quality Management, Regulations, Regulatory Compliance, Resource Management, Risk Management, Safety Compliance, Safety/Work Safety, Schedule Development, Schematics, Strategic Planning, Team Building, Team Lead/Manager, Team Player, Technical Drawing, Technical Leadership, Technical Writing, Time Management, Workforce Management
LOCATION
Philadelphia, PA
POSTED
Today
Our client, a Building Technology and Software Services company, is looking for a Project Controls Manager (Confidential) for their Philadelphia, PA location.
 
Responsibilities:
  • Reporting Structure & Stakeholder Engagement
Directly supervises:
  • Foreman, Building Operators (team of ~10-15, Local 420 Union)
Collaborates with:
  • Scheduler Planner, Safety Manager, Quality Manager, contractors, customer stakeholders, internal/external teams
High-Level Role Description
  • The Project Controls Manager is responsible for operational coordination, technical oversight, and workforce management for all facility maintenance and work order activities customer site. This role merges strategic planning and frontline leadership to ensure the seamless execution of building operations, maintenance, regulatory compliance, and continuous improvement initiatives.
Technical & Operational Management
  • Oversee daily operations of site-based Foremen and union Building Operators, ensuring compliance with service level requirements and union agreements.
  • Coordinate, process, and track all work order requests, maintenance activities, and trouble calls using CMMS/QFM and Building Automation Systems.
  • Interpret technical drawings, schematics, operational contracts, and regulatory documents.
  • Assign and schedule work orders, track progress, and oversee final closeout of maintenance tasks.
Process & Compliance
  • Enforce site-specific union agreements, regulatory/risk management, safety, environmental, and contractual obligations.
  • Ensure all documentation (work orders, event reports, incident investigations, closeouts) is accurate, complete, and timely.
  • Administer preventive maintenance, asset management, facility optimization, and life cycle planning initiatives.
Leadership & Training
  • Provide guidance, direction, and support to Foremen and Building Operators.
  • Lead safety enforcement, technical and compliance training, hazard assessments, workplace inspections, and incident reporting/resolution.
  • Foster a culture of continuous process improvement and operational excellence.
Communication & Coordination
  • Act as primary point of contact for work order coordination between site staff, contractors, helpdesk, and senior leadership.
  • Participate and lead daily/weekly operational meetings, strategic planning sessions, and cross-functional communications.
Emergency & Incident Management
  • Develop, review, and enforce emergency response procedures and disaster recovery plans.
  • Oversee emergency training, coordinate with site staff, emergency services, and regulatory agencies.
Inventory & Resource Management
  • Manage procurement, inventory, consumables, spare parts, and critical maintenance supplies.
  • Oversee inventory audits, contractor engagements, purchase orders, and ensure stock levels and equipment maintenance.
Planning & Financial Oversight
  • Create and track workforce schedules and utilization/cost data to optimize staffing and expenses.
  • Support back-office and helpdesk functions ensuring all site contractual obligations are met.
 
Requirements:
  • Technical expertise in HVAC, plumbing, electrical, mechanical systems, BAS, CMMS/QFM.
  • Strong leadership and workforce management for union and non-union staff.
  • Excellent organization, problem-solving, and communication skills.
  • Experience with regulatory compliance, QA/QC, safety management, and contract administration.
  • Ability to review technical documentation, interpret contract provisions, lead process improvements, and manage teams in a unionized environment.
  • Ideal Background: Candidates should have proven experience in facility/project controls management in large, unionized environments such as transportation hubs, stations, hospitals, or large commercial buildings.
  • Technical Skills: Look for CMMS/BAS experience and a strong understanding of building systems and regulatory frameworks.
  • Leadership: History of effective team leadership, union negotiations, and frontline workforce supervision is essential.
  • Stakeholder Collaboration: Demonstrated ability to coordinate multi-stakeholder projects, manage contractors, and communicate effectively across levels.
  • Compliance & Safety: Experience with safety enforcement, documentation, and incident management preferred.
  • Certifications: FMP (Facility Management Professional), PMP (Project Management Professional) or LEED.
 
Why Should You Apply?

About the Company

I

Iconma

ICONMA is a global information consulting management firm providing Professional Staffing Services and Project-Based Solutions for organizations in a broad range of industries.

  • Corporate Headquarters in Troy, Michigan; 20+ locations worldwide.
  • Certified Woman-Owned Business Enterprise (WBE); certified by Women’s Business Enterprise National Council, National Women Business Owners Corporation (NWBOC); and California Public Utilities Commission (CPUC).
  • Founded in 2000
  • 2000+ Employees

The company was founded on the principle that success is derived from delivering high quality service and resources in the most responsive, flexible, and innovative way. ICONMA invests in people and resources with a single goal: To provide our customers with the highest quality service in the most responsive manner. Through its network of offices, ICONMA provides the resources to help clients maintain their competitive advantage.

COMPANY SIZE
2,000 to 2,499 employees
INDUSTRY
Management Consulting Services
EMPLOYEE BENEFITS
401K, Employee Referral Program, Life Insurance
FOUNDED
2000
WEBSITE
https://www.iconma.com/

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