Project Controls Specialist

JOB DESCRIPTION

Please Note: Hiring Manager should use the "Additional Job Details" field to define the technical requirements for the position as it applies to scheduling discipline (Lifecycle, overhaul, or dispatch) background or cost control technical requirements.

Generate Work Orders / Purchase Requisitions / Non-WO Purchase Requisitions, Submit In-Service / Completions to Capital Asset Accounting, Request Accounting structures / IOs and other job duties as they arise.

This resource willl support the SPS, PSCo and NSP regions of Xcel Energy.

Explain what the scope of the work/project is? Project Overview, deliverables (what is this person
responsible for). This role is for an SAP Planner which is under the Projects umbrella of the Energy Supply
group. This resource will create work orders, purchase requisitions, and non work order PRs for our
engineers in SAP. The team works off a workbook that they populate and submit to us. We also monitor
some of the metric reports, one of which is called an inactive report; if a project has gone 90 days without
any spend activity, it shows up on this report. We monitor that report and work with the project leads to get
the projects off that report or to resolve any issues. The other report is the missing completes report; Once
we have placed something in service, we have 90 days to complete it and if they haven't completed it within
those 90 days, it shows up on that metric report. Again, this resource/team will work with the project leads
to find out why it hasn't been completed yet, when will it be completed, and we help them resolve anything
such as submitting extensions, submitting the closeout for them. We partner with business area finance,
business area accounting and with Capital asset accounting and supply chain regularly. We also just took
over generating WBS elements or requesting the generation of them via our MDO (master data online) tool.
We do we do a lot of the hands on for anything SAP related for our project engineers and our project leads.
The hiring leader is not requiring that the person be an SAP or MDO expert, however, is looking for people
who have that critical analysis, critical thinking and root cause analysis skill set. We do have a lot of
situations that are 1 off, something could be like what they've done before, with maybe one little piece that
is different from the "normal”. This resource will need to work to understand the intricacies of each item.
They also need to be able to work with varying personalities as we have a lot of project leads and they all do
things differently.

What are the main technology application/software skills/experience this resource will be required to
possess? SAP and MDO is nice to have, not required. Resource must be proficient with MS office, Excel
(pivot tables), Outlook, Teams, etc., meeting set up, etc. Also, PowerPlan experience would also be nice to
have.

What are the top 3-5 skills and qualifications required? Resource must have strong proficiency in Microsoft
office, Excel/Word, strong professionalism and strong written and verbal communication skills. Must poses
root cause analysis, critical thinking/analysis skills which includes taking initiative to ask questions to figure
things out. Even with little to no experience, this resource must still exhibit workplace etiquette.
2. What non-technical skills are necessary (i.e., such as communication, problem solving, team player)? Must
be a strong team player and collaborator. Must show initiative to work through problems and situations.
3. Ideal candidate background and how many years required? Would like to see some experience. This is an
entry level role, we are targeting at least 1 year of experience within a project support role, however, level
of work experience is open. If they do not have college experience/education, leader would like to see viable
workforce experience.