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Project Coordinator 1

APR Staffing

Vancouver, WA

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JOB DETAILS
SKILLS
Administrative Management, Analysis Skills, Asset Management, Aviation Industry, Background Investigation, Best Practices, Business Administration, Capital Project, Computer Science, Construction, Construction Engineering, Contract Management, Customer Support/Service, Data Analysis, Data Collection, Document Management, Documentation, Documentation Plan, Driver's License, Electrical Utility, Employee Orientation, Engineering Drawing, Establish Priorities, Federal Government, Financial Analysis, Financial Reporting, Forecasting, Funding, Government, Laptop PC, Meeting Minutes, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Project, Microsoft SharePoint, Microsoft Windows Network, Microsoft Windows Operating System, Microsoft Word, On Site Support, Organizational Development/Management, Plan Meetings, Power Outages, Procedure Development, Process Development, Progress Reports, Project Close-Out, Project Design, Project Engineering, Project Lifecycle, Project Planning, Project Schedule, Project Tracking, Project/Program Coordination, Project/Program Management, Reporting Skills, Risk Analysis, Risk Management, Site Reconnaissance, Spreadsheets, Statement of Work (SOW), Team Lead/Manager, Team Player, Technical Recruiting, Technical Support, Technical Writing, Technical/Engineering Design, United States Citizen, Willing to Travel
LOCATION
Vancouver, WA
POSTED
9 days ago
Job Title: Project Coordinator 1
Job Number: 11950
Location: Vancouver, WA
Onsite: 5 days per Week 
Overtime: 5%
Travel: Up to 5% Occasional Site Visits

Length: 5 years

MUST be US Citizen to be eligible to apply for Federal Background Check
 
Requires Real ID and or Valid Passport to interview 

SUMMARY

This full-time contract Project Coordinator 1 position will provide support and assistance to the Customer Service Engineering organization. This position will support corporate managers and Customer Service Engineers (CSE) that serve as Project Managers (PMs) who are assigned to multiple divisions with the coordination, documentation, procurements, and other activities required to enable the success of major capital projects, as well as small projects, that enable customer projects and interconnections. This position will support project work through the full project lifecycle from requests through planning, design engineering, construction, to energization
 
POSITION RESPONSIBILITIES 
  • Support projects assigned by corporate project manager, from beginning to end, by providing assistance on the PMI-based project management methodology, best practices, and internal skill development as requested by and with guidance from the corporate manager, team lead or other personnel with the authority to do so, including:
  • Coordinating activities for corporate manager-assigned projects that enable goals or objectives to be accomplished within the prescribed time frame and funding parameters, escalating concerns to appropriate corporate manager, PM, or other personnel;
  • With manager, PM, or other federal personnel assistance and guidance, addressing and navigating politically sensitive issues in a collaborative and professional manner.
  • Support and facilitate the following functions:
  • Written and verbal sponsor or stakeholder communication.
  • Project team communications and coordination.
  • Inter-project team communications and coordination.
  • Project Tracking & Document Management:
  • Under the direction of the PM, monitor and track resource commitments from other groups as requested by the PM, using the organizations resource tools.
  • Monitor project milestones and schedules. Monitor, maintain and update project schedules as required by the project manager
  • Per designated funding type and work order type (i.e. contractual customer agreement dates), alert corporate federal staff if additional time is needed.
  • Attend monthly financial review meetings with the PM and financial analysts.
  • Understand and monitor the Ready for Intended Use (RIU) dates and report to the PM.
  • Monitor project schedules with the use of various or applicable reporting tools.
  • Draft project change logs for the project manager to review and submit.
  • Coordinate and track project equipment materials, per PM guidance.
  • Attend project update meetings for the PM as requested.
  • Track and follow up on action items assigned to and by the corporate manager or PM. Know who to contact when action items are complete and a subsequent action can begin.
  • Upon identification of project risks, monitor and assist with risk management activities with assigned project team members.  Alert corporate staff to concerns regarding risks and mitigation requirements.
  • Track and maintain project documents (on workspace and otherwise) related to project(s). These documents may come from the corporate manager, PM, other team members, or from outside agencies or systems. Check dates and decisions on documents that are known to change frequently and update static documents regularly so the most current information is available.
  • Coordinate information and status updates with/from project team and distribute to team members needing the updated information.
  • Request, set-up, and maintain Project Workspaces. Participate in workspace innovation, improvement, and development, as needed. Assist others outside of TPC with navigating PM workspaces.
  • Coordinate lessons learned activities per PM guidance.
  • Compile lessons learned through project lifecycle and publish lessons learned at project close-out.
  • Monitor and track CSE projects as they are submitted for funding approval.
  • Monitor, track and update CSE project tracking tools as requested by corporate manager or PM.
  • Meeting Facilitation:
  • Facilitate project meetings (scoping, kick-off, monthly project team, special team meetings, etc.) using Microsoft Outlook. Request, research, and confirm project team members that are required and optional attendees. Schedule appropriate date and time, conference room, and conference calls.
  • Gather information on meeting agenda topics, create agenda 24 – 48 hours in advance, distribute agenda and other documentation needed during the project meeting.
  • Confirm and set up conference room, Conference call, laptop, projector, maps, and other meeting materials at the beginning of project meeting.
  • Document discussion during project meetings. Identify and document action Items and decisions made during meetings. Distribute meeting minutes.
  •  Attend project meetings. In the absence of the project manager, facilitate, reschedule, or cancel meetings.
  • Site Visits:
  • At the request of a corporate manager or PM, plan and coordinate site visits including scoping, field reconnaissance, and other site visits, by arranging appropriate dates, times, transportation (commercial air, corporate air, Government vehicles, etc.), lodging and permissions (if needed).
  • Prepare and disseminate documentation needed for site visits, track and check in documents that need to be returned.
  • Take minutes during site visits, follow-up on unanswered questions and other actions.
  • Work Plan Management:
  • Assist PM and the corporate Manager in coordination, prioritization, and maintenance of the PM’s individual work plan portfolio. Check the status of project work plan frequently to launch new work quickly as it is assigned.
  • Check the work plan for accuracy and coordinate updates to Project Portfolio when updates are made. Coordinate PM reassignments when needed.
  • Assist PM in creation of the Project Management Plan.
  • Resource Coordination:
  • Request appropriate project resources on behalf of the PM (people, equipment, material, etc.) to fulfill project needs; submit resource requests through established procedures with various other internal organizations (Program Managers, Contracting Office, Real Property, Transmission Field Services, etc.).
  • Coordinate project schedules (or other reporting information) for team members and with other groups.
  • Coordinate TxPWA Microsoft Project participation, work intake processes (including forecasting and coordination with division Program and Asset Managers), and other division requests to the division for estimates (financial, timelines) and other PM consultations.
  • Draft progress reports, ad hoc reports, spreadsheets, visual aids, etc. as requested by PM, Schedulers (including those from other department) and financial analyst.
  • Assist in coordinating resources and outages between project managers and projects when projects overlap in time or geographic locations to find a workable schedule
  • Assisting Project Team:
  • Work with project manager, the corporate manager and project engineer on technical and logistical aspects of project design to create scope of work documents, statements of work documents, step plans, materials lists, etc. to be included in requests for outages, design, and construction resources. When necessary, facilitate the successful transition of a project or program of projects to another project manager including any training, documentation, or meeting coordination required to bring the new PM fully up to speed on all critical aspects of the work and introduce them to executive sponsors and key stakeholders.
  • Support the customer agreements, in facilitating the funding and schedule commitment coordination with groups outside of the division (e.g., PM, Environment and Reality).
  • Assist in coordination and communication with outside entities including other city, state, and federal agencies, utilities and other corporate accounts and customers, tribes, public, and other stakeholders that are affected by transmission work.
 

REQUIREMENTS
Education & Experience:  
  • A Bachelor’s degree in Engineering, Business Administration or Management, Project Management, Organizational Development, Computer Science or other related technical discipline is preferred.
  • With an applicable Bachelor’s degree, 1 year of experience is required.
  • With a Bachelor’s degree not in applicable fields, 3 years of experience is required.
  • Without a Bachelor’s degree, 5 years of experience is required.
  • Experience should include direct work experience in project coordination/ control capacity, including all aspects of process development and execution. 
Required Skills & Experience  
  • Proficiency with Microsoft Windows operating system (Word, Excel, PowerPoint, Outlook, Teams, OneNote).
  • Demonstrated proficiency using Microsoft Project and SharePoint, to store, analyze and manipulate data 
Preferred Skills & Experience  
  • Experience in the electric utility industry.
  • Ability to analyze, understand and effectively document technical data.
  • Ability to store, manipulate, and organize large numbers of files and folders using Microsoft Windows networks or other document management programs. 
  • Ability to read and understand engineering drawings 
Additional Requirements:
  • Valid U.S. Driver’s License is required
  • PPE required 
 
Pre-Employment Requirement
All employment offers are contingent upon successful completion of our pre-employment screening that may include drug testing, background/criminal check, and if applicable, must meet eligibility requirements for access to classified information.
 
APR Staffing is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
 
About APR Staffing
APR Staffing was born from the merger of two well-respected technical staffing firms in Portland. ieSolutions and Data Resource Group. Both companies have recently been award winners for the Portland Business Journal's Fastest-Growing Private Companies. The two firms, now as APR Staffing, make for one of the fastest-growing and most-respected professional and technical staffing companies in Oregon and Southwest Washington.
 
Collaborating with our customers, we augment their workforce with technical and administrative professionals. We provide only high-caliber, professional-grade resources throughout the Pacific Northwest.
 

About the Company

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