Project Coordinator 2

First Tek, Inc.

Vancouver, WA

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JOB DETAILS

SKILLS

Adobe Flash, Application Programming Interface (API), Asset Management, Billing, Budgeting, Business Administration, Capacity Management, Communication Skills, Computer Science, Computer Workstations, Conferences, Construction Projects, Consulting, Contract Management, Cost Analysis, Customer Support/Service, Data Collection, Data Quality, Data Visualization, Demand Forecasting/Planning, Documentation, Driver's License, Ergonomics, Federal Contracts, Federal Laws and Regulations, First Aid, Forecasting, Government, Hand Tools, Hazard Analysis, Hazardous Materials/Substances, High Voltage (HV), IRC (Internet Relay Chat), Information Technology & Information Systems, Infrastructure Construction, Internet Application, Interpret Regulations, Inventory Management, Investment Management, Leadership, Material Moving, Metrics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Product Family, Microsoft Project, Microsoft SharePoint, Microsoft Word, Negotiation Skills, On Site Support, Operations Processes, Organizational Development/Management, Performance Reviews, Plan Meetings, Policy Development, Power BI, Procedure Development, Process Hazard Analysis (PHA), Process Improvement, Product Programs, Product Reviews, Project Evaluation, Project Planning, Project/Program Coordination, Project/Program Management, Purchasing/Procurement, Regulatory Submissions, Reimbursement, Reporting Skills, Resource Management, Risk, Risk Management, Safety Systems, Safety Training, Safety/Work Safety, Seminars, Staff Requirements, Staff Training, Statement of Work (SOW), Surveillance, Technical/Engineering Design, Testing, Time Management, United States Department of Energy (DOE), Vehicle Driving, Vendor/Supplier Selection, Willing to Travel, Work From Home

LOCATION

Vancouver, WA

POSTED

2 days ago

API_PC2_TEBW_20260722_CORA.docx

*** | SUPPLEMENTAL LABOR MANAGEMENT OFFICE

ADDITIONAL PROCUREMENT INFORMATION (API)

Title & Level

Project Coordinator 2

Work Group Location

Vancouver, WA

Specialty

Resource and Work Planner/Scheduler

Offsite Work Eligibility*

Routine Telework Eligible

Organization

TEBW

Number of Days Onsite

6 days per Month

Hours

Full-Time, up to 40 hours

Additional Information

Telework per BPA policy and is subject to change. Additional onsite work may be required during training or as requested.

Overtime

0% anticipated

On-Call

No

Travel

Up to 10% travel to customer locations (Vancouver, WA and Portland, OR)

FN Status

NOT open to Foreign Nationals

* Current telework, remote work and onsite support is based on BPA s business needs and is subject to change or termination at any time.

** Assignments with the Remote Designation must reside in WA, OR, ID or MT. Case-by-case exceptions may apply only when in the best interest of BPA.

OVERVIEW

Assignment

This contract Project Coordinator 2 assignment will provide support and assistance to the Transmission Engineering-Internal Operations Resource and Work Planning (TEBW) org at *** (BPA). This assignment will coordinate with all TEBW team members and stakeholder groups for project-level task support and demand and capacity planning. This assignment is located in the Resource and Work Planning (TEBW) organization, Internal Operations (TEB), Engineering and Technical Service (TE), Transmission Services (T), *** (BPA). A successful candidate will have excellent communication skills and a strong background in customer service working with a large, diverse customer base.

Organization

TEBW is responsible for resource and work forecasting for internal subject matter expert organizations participating in the execution of the Transmission portfolio of work, including project managers, design engineers, real property specialists, environmental specialists, and more, including developing, implementing and evaluating support procedures and policies which ensure the timely delivery of products and programs in support of Bonneville s strategic business objectives.

ASSIGNMENT RESPONSIBILITIES

Note: All official drafts, documents and recommendations, as listed below, must be reviewed, finalized and approved / accepted by appropriate BPA manager or other federal personnel with the authority to do so.

With oversight and approval from the BPA Manager/other BPA Federal Personnel:

Project Support:

Host recurring meetings with resource teams to gather task progression updates.

Host recurring meetings with resource Managers to provide updates on resource demand and capacity status, project compliance metrics, and potential resourcing constraints.

Process task updates and closures.

Research task and schedule discrepancies and working with appropriate stakeholders to resolve.

Validate the assigned resource group s ability to support the projects on the Portfolio Work Plan.

Identify potential SME staffing needs for assigned resource groups and provide recommendations to leadership.

Receive and process work requests, including reviewing the request to validate completeness of information, research project resource needs (material, equipment, and personnel), project due dates for potential pairing with another project s tasks for efficiency, establishing a new project record in SharePoint.

Review resource availability, which may include vetting assign project team resources, and sending email notifications to assigned team members and their manager(s), so adjustments can be made if needed.

Attend and participate in planning meetings on behalf of TEBW and provide information about current assignments and resource availability.

Review multiple schedules for resource availability and identify duties, tasks, and timing

Recommend updates for MSP schedules and provide updates for resource tasks when needed. Collaborate with managers to validate schedules and make necessary adjustments to schedules as required. Note: Resources are entered into MS ProjectWise as a project resource based on this position s recommendations; however, BPA may overrule any resource assignment as they deem appropriate.

Participate in process improvement efforts if issues, delays, or other obstacles arise during a project.

Tracking and Reporting:

Utilize routine reports and metrics, gathering information from various systems, such as Asset Suite using Power BI, TEBW s Current Projects SharePoint site, Transmission Asset Portfolio Management (TAPM) system, etc.

Provide report data to Supervisor and customer organizations as needed or as part of established protocol.

Collaborate with the TEBW Data Steward on new reports, as requested, for BPA managers, Project Managers (PMs), Resource Managers, project teams, other cost analysts, and stakeholders.

Assist BPA management with improving various TEBW processes for greater efficiency and effectiveness.

Conduct formal and informal training. Train inexperienced staff and customers on utilization of PWA and TEBW reports.

REQUIREMENTS

Education & Corresponding Experience (required on matrix)

Bachelor s degree in Engineering, Business Administration, Business Management, Organizational Development, Computer Science or other related technical discipline is preferred.

With a Bachelor s Degree in applicable fields, 5 years of experience is required.

With an Associate s Degree in applicable fields, 7 years of experience is required.

Without a degree, 9 years of experience is required.

Experience must be consistent with the specific requirements of engineering operations and progressively more technical in nature. Individual must be capable of applying a diversified knowledge of principles and practices in assigned technical areas. Requires a working knowledge of automated data systems.

Must possess a broad knowledge of engineering operations policies and procedures involving resource management, material and equipment inventory and control, as well as direct work experience, including all aspects of project support.

Required Technical Skills & Experience (required on matrix)

Advance knowledge of Microsoft Project and Project Web App.

Working knowledge of Microsoft Office (SharePoint, Excel, Word, Outlook).

Read and interpret technical data visualization reports (such as PowerBI).

Preferred Skills & Experience (optional on matrix)

SharePoint

Microsoft Teams

General familiarity with infrastructure design and construction projects methodology

Additional Requirements (not required on matrix)

Valid U.S. Driver s License is required.

Hazards & Risks

Work will be performed primarily at a desk workstation.

Worker may occasionally attend field site visits and will adhere to any applicable site-specific safety rules

Other Assignment Considerations

Worker will not be assigned a permanent workstation and will be provided with a temporary workstation for in-office days.

Worker will be expected to occasionally travel to alternative local office spaces for meetings.

Appendices

The following appendices apply to this assignment and may be downloaded from the Fieldglass Reference Library:

Offsite Work

Training Expectations (Worker is expected to keep current on the latest technologies and skills required for the assignment.)

Attendance at all conferences, workshops, training, etc. must be pre-approved by SLMO. Requests will be reviewed on a case-by-case basis. Approval is subject to the most current guidance provided to SLMO by BPA or DOE and is subject to change at any time. SLMO reserves the right to negotiate attendance on billable/non-billable hours and reimbursement of travel costs with the supplier. Reimbursable travel costs must adhere to the Federal Travel Regulations and be submitted via an expense sheet in Fieldglass.

CLOSELY ASSOCIATED RESPONSIBILITIES & REQUIRED ASSOCIATED MITIGATION MEASURES

The following is a list of potential inherently governmental risk areas and the measures that SLMO-Compliance has determined must be in place, via processes and procedures, to mitigate the associated risks. The BPA manager s acceptance of the API or CWSD serves as their attestation that all applicable mitigation measures listed below are or will be established and adhered to in their organization.

Area of potential Closely Associated / Inherently Government function

Mitigation Measures

Access to Confidential / Sensitive Information

CFTE must sign NDA (Non-Disclosure Agreements) at beginning of assignments. (Does not apply to Craft assignments)

CFTE must complete annual Information Security and Privacy Awareness training.

CFTE must complete and pass background investigations of an appropriate level.

Acquisition Planning / Source Selection

CFTE are not permitted to serve as voting members for acquisition selections.

All purchasing decisions must be made by appropriate federal personnel (Contracting Officers).

All acquisition documents (requirements,
SOW s, evaluation criteria, etc.) must be reviewed, finalized and approved by appropriate BPA federal personnel.

Only Contracting Officers are authorized to obligate BPA funds.

Agency / Org Planning

All drafts, documents, materials and recommendations must be reviewed, finalized and approved by appropriate BPA federal personnel.

Budget / Finance Prep

Only Federal Employees may determine budget priorities & allocations.

BFTE must control and finalize / approve all budgets and related documentation, including that for projects, programs and Organizations.

Contract Management

All Contractual documents, including invoices must be finalized / approved by appropriate Federal personnel.

All contract-related decisions (modifications, changes, performance) must be determined by appropriate federal personnel (COs).

Decision Making

CFTE may provide input and recommendations to decision-makers.

Only appropriate federal personnel may make decisions which obligate BPA resources or to a specific course of action.

Direction & Control
(directing BFTE)

CFTE are not permitted to direct the actions of federal employees (BFTE) or have any control or input into their performance.

Work of BFTE must be assigned by federal manager, supervisor, Program / Resource manager or another appropriate designee.

Disposing Govt. Property

All decisions regarding the disposal of BPA property must be made by appropriate federal personnel; and all property dispositions must be directed and controlled by the Investment Recovery Center (IRC).

Dissemination of Agency/Policy Information / Training

All training and any information that is to be disseminated must be either 1) per established policy, process, procedure, or practice; or, 2) reviewed, finalized and approved by appropriate BPA federal personnel.

Inspection / IT Testing

Processes and procedures must ensure Federal personnel review inspection findings and CFTE recommendations before acceptance or rejection of material(s) / item(s).

HR Support

CFTE may assist with HR functions per established procedures, processes and guidelines (e.g., timekeeping).

All work products must be reviewed and finalized by appropriate federal employees.

Policy Development

BPA s process for Policy development includes multiple levels of federal review prior to acceptance / adoption.

Interpretation of Policy/Regulations

Only BPA federal employees may determine the applicability and interpretation of regulations.

CFTE are not permitted to interpret regulations for or on behalf of BPA. Regulations are interpreted by federal personnel and communicated via standards, guides, policies and processes.

Representing BPA

Contract workers are required to identify themselves and their employer in signature blocks, in introductions and have a nameplate outside their cubicle.

CFTE must receive written VP approval to represent BPA at outside events, such as workshops, seminars or conferences.

Page 4 of 4 F_0121_API_TEMPLATE_030626
CFTE NON-CRAFT HIRING SAFETY TRAINING MATRIX

CONTRACT FULL TIME EQUIVALENT (CFTE)

NON-CRAFT HIRING SAFETY TRAINING MATRIX

Purpose:

The Contract Full Time Equivalent (CFTE) Hiring Safety Training Matrix is a hazard assessment for CFTE personnel routine tasks. It is intended to set a common understanding on training requirements between the CFTE personnel and the *** (BPA) managers/supervisors. BPA Requesting Managers should complete this form and coordinate with BPA Supplemental Labor Office during the procurement process to ensure the CFTE position includes a list of required trainings associated with identified tasks, conditions, and exposures. Each task, condition, and exposure indicate which training courses are required, who shall provide those trainings, and when those trainings shall occur.

This form is intended only as a reference document for contractors.

BPA Requesting Manager

(Last, First MI)

Pagano, Laura E.

Date

06.23.26

CFTE Job Title

Project Coordinator 2

Org

TEBW

PPE provided by Supplier or Contractor?

Yes No

If yes, list required PPE: Hard hat, steel toe caps for occasional site visits

Identify which Supplier or Contractor medical surveillance programs are required, if any*

Respirator User

Asbestos

Lead

Silica

Hearing Conservation

Other: Click or tap here to enter text.

No Medical Surveillance

*BPA Requesting Managers may use equivalent Job Title Position Hazard Assessments or project Job Hazard Analyses as indicators for which medical surveillance programs may be required. Direct any questions regarding medical surveillance program requirements to the BPA Industrial Hygienist, ***, or ***.

Instructions for BPA Requesting Manager: This template has been pre-populated with tasks and hazards generally associated with CFTE non-craft positions. BPA Requesting Managers must review this document during the CFTE procurement process. The BPA Requesting Manager will:

Select the checkbox next to each task/condition/exposure that may be encountered during the normal course of the assignment.

Identify if the mitigation for applicable tasks/conditions/exposures will be provided by BPA or the Contractor (supplier).

Indicate when the mitigation must occur (pre-hire, post-hire, pre-task).

Pre-Hire Training should be completed prior to the CFTE starting their assignment.

Post-Hire training should be completed prior to exposure to a hazardous environment and/or conducting work at a BPA worksite.

Pre-Task Training should be completed prior to conducting the associated task.

Once complete, the BPA Requesting Manager will send the completed document to the Supplemental Labor Management Office.

The listed tasks, conditions, and exposures are not all inclusive. New processes, unusual tasks, or equipment may trigger the need for specialized training. Consult with your local Safety Manager or BPA Safety Training Manager for guidance.

BPA provided safety training will be the same training provided to Federal Workers.

For the General Comments section, BPA Requesting Managers can list anything that was not already covered and provide clarification to the BPA COR to better understand the CFTE position. It may include tasks, conditions, and/or exposures that are unique to a particular position, work site, or person.

For more information on the PHA process/requirement, reference the Safety and Occupational Health Manual, Safety Management Systems Chapter.

Direct any questions regarding training requirements or issues related to this form to the BPA Safety Training Manager, ***, or ***.

Office & Remote Work/Telework Hazards

Task / Condition / Exposure

Required Training

Contractor (C) or BPA (B) Provided

Pre-Hire Training

Post-Hire Training

Pre-Task Training

Exposed to a fire in the building

BPA manager will advise of evacuation protocol and designated gathering location. Annual fire drills will be conducted.

Choose an item.

Exposed to an earthquake while in the building

BPA manager will advise of evacuation protocol and designated gathering location.

Choose an item.

Operating office tools (paper cutter, paper punch, staplers, etc.)

None Identified

C

Task / Condition / Exposure

Required Training

Contractor (C) or BPA (B) Provided

Pre-Hire Training

Post-Hire Training

Pre-Task Training

Performing tasks that may result in repetitive motion injuries, prolonged sitting and computer use

Optional: SUFS Move Safe (HRMIS 016633)

Choose an item.

Ergonomics

Recognize the hazards and know when it is appropriate to stretch and take breaks; ensure a proper desk, chair, and equipment adjusted at the appropriate level; ensure proper lighting. Any ergonomic assessment to be provided by the supplier.

Choose an item.

Performing tasks that may result in slips, trips or falls such as carrying boxes and walking on stairs or slick surfaces

Review SOHM Chapter 9

Choose an item.

Optional: Slips, Trips & Falls Training (HRMIS 015076)

Choose an item.

Adding electronic devices that were not previously part of the home (monitors, chargers, computing equipment, etc.)

None Identified. On-the-job familiarization (if using BPA-issued equipment).

Choose an item.

Travel / Field Operation Hazards

Task / Condition / Exposure

Required Training

Contractor (C) or BPA (B) Provided

Pre-Hire Training

Post-Hire Training

Pre-Task Training

Driving vehicles on public and/or non-public roads

Review SOHM Chapter 19

B

Defensive/Distracted Driving (HRMIS 017057)

B

Worker operates forklifts

Forklift Certification

Choose an item.

Worker operates a fire extinguisher

Fire Extinguisher Use

Choose an item.

Worker operates hand tools

None Identified

Choose an item.

Worker uses personal protective equipment

Personal Protective Equipment

C

Worker may be exposed to shock and arc-flash hazard

Shock & Arc Flash Awareness

Choose an item.

Shock & Arc Flash Basic

Choose an item.

Shock & Arc Flash Advanced / Refresher

Choose an item.

Worker may contact but will not disturb Asbestos Containing Material (ACM) or Potentially Asbestos Containing Material (PACM) 2

Asbestos Awareness

Choose an item.

Worker required to work in remote areas where bear encounters may take place

Bear Pepper Spray Training

Choose an item.

Worker exposed to rodent and bird droppings1

Biological/Vermin/Hanta Virus

Choose an item.

Worker exposed to hot and/or cold environments

None Identified

Choose an item.

Task / Condition / Exposure

Required Training

Contractor (C) or BPA (B) Provided

Pre-Hire Training

Post-Hire Training

Pre-Task Training

Worker exposed to chemicals, such as herbicides or pesticides;

Herbicide Cert. Ref. 4-hr

Choose an item.

Herb Certification 8-hr

Choose an item.

Hazardous Communication

Choose an item.

Worker exposed to lead2

Lead Awareness

Choose an item.

Lead Worker Training

Choose an item.

Worker exposed to mercury

None Identified

Choose an item.

Worker exposed to noise2

Hearing Conservation (Initial)

Hearing Conservation (Annual)

Choose an item.

Worker exposed to silica2

Silica - Awareness

Choose an item.

Worker works at heights higher than 4

Fall Protection, Awareness

Choose an item.

Fall Protection, General

Choose an item.

Fall Protection, Advanced

Choose an item.

Ladder Safety

Choose an item.

Fall Protection, Advanced (TLM)

Choose an item.

Worker is required to take first aid and may be called on to render first aid for: workers on high voltage lines and/or equipment; worker works in remote areas

First Aid/CPR/AED

(Red Cross or AHA Accredited)

Required only if specified in the API

Choose an item.

Worker performs work alone in remote areas

Wilderness Adv. First Aid

Choose an item.

Worker may prepare, transport or receive hazardous materials

DOT 1: Introduction, Classification, and the Hazardous Materials Table

DOT 2: Packaging, Labeling, Marking, and Placarding

DOT 3: Shipping Papers

DOT 4: Loading and Storage

DOT: Security for Shipment of Hazardous Materials

Hazardous Materials: Shipping Lithium Batteries under DOT Exemptions

DOT Hazardous Material Awareness for the General Hazmat Employee

Choose an item.

1 BPA workplace manager to review Hantavirus Prevention Procedure 420-240-1 before performing task.

2 These exposures may require enrollment in a Medical Surveillance Program. Ensure page 1 is marked accordingly.

Other Specific Hazards

Task / Condition / Exposure

Required Training

Contractor (C) or BPA (B) Provided

Pre-Hire Training

Post-Hire Training

Pre-Task Training

SAMPLE: Worker may make infrequent visits to field locations or substations

Worker complete the PPE assessment in the SOHM to determine need for PPE such as hard hat, safety glasses, hearing protection, safety vests, Arc Flash clothing or steel-toed boots.

B

X

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Choose an item.

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Choose an item.

General Comments

BPA Requesting Manager Comments/Additional Considerations:

Click or tap here to enter text.

F_0139_HIRING_SAFETY_TRAINING_MATRIX_121624

About the Company

First Tek, Inc.

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Project Coordinator 2

First Tek, Inc.

Vancouver, WA

About the Company

First Tek, Inc.

Resume Resources

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