Project Coordinator/Admin/Assistant

Integrated Resources, Inc

Ewing Township, New Jersey

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JOB DETAILS

JOB TYPE

Part-time

SKILLS

Administrative Skills, Calendar Management, Change Control, Clinical Research, Communication Skills, Database Administration, Detail Oriented, Document Management, Documentation, Establish Priorities, Healthcare, Information Technology & Information Systems, Investment Management, Knowledge Management, Logistics, Meeting Minutes, Microsoft Office, Microsoft Project, Microsoft SharePoint, Multitasking, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Procedure Development, Project Evaluation, Project Schedule, Project/Program Coordination, Project/Program Management, Rehabilitation Nursing, Risk Management, Schedule Development, Source Code/Configuration Management (SCM), Status Reports, Support Documentation, Team Player, Time Management, Training/Teaching, Travel Planning, Writing Skills

LOCATION

Ewing Township, New Jersey

POSTED

Today

Project Coordinator/Admin/AssistantIntegrated Resources, Inc is a premier staffing firm recognized as one of the tri-states most well-respected professional specialty firms. IRI has built its reputation on excellent service and integrity since its inception in 1996. Our mission centers on delivering only the best quality talent, the first time and every time. We provide quality resources in four specialty areas: Information Technology (IT), Clinical Research, Rehabilitation Therapy and Nursing.Job DescriptionProject Administrators are responsible for performing a variety of tasks in support of project management, including project schedule updates, project schedule reviews and recommendations, clerical support such as company correspondence, presentation and training materials, maintain calendars, set up meeting logistics, travel arrangements, and various other duties as needed. Participate in communications activities within the EPMO. They also function as Project Librarians; ensuring documents are maintained consistent with EPMO standards including version control and proper filing within standard folders within the enterprise portfolio management system.Required skills:Two (2) to Four (4+) years' work experience, Preferably in a related industry or project environmentKnowledge of Healthcare industry preferred, but not required.Expert level skills with the relevant software applications, including MS Office.An understanding of project management terminology and practices.Excellent verbal and written communication skills with attention to detail.Effective working independently or as part of a team.Ability to multitask; good prioritization, time management and organizational skills.Ability to manage multiple priorities and deadlines.Responsibilities:Schedule meetings, create and distribute minutes and document the resolution of action items.Scribe notes at project meetings; annotating and finalizing and managing multiple sets of notes; ensuring follow up is completed on action items and key decisions are recorded in the appropriate documentation.Administer a broad range of documentation and tasks including scheduling and maintaining meeting calendars, and other tasks as required.Administer all project documents and coordinate documentation revisions and releases; ensure that project documents are archived (in Planview) for later retrieval. Administer any project-related SharePoint sites.Develop and maintain procedures, tools, and practices that systematically control revisions to the scope, schedule, and cost of organizational projects to ensure that changes are well defined and coordinated; changes are approved at appropriate authority levels; and approved changes are fully documented and promptly communicated to affected parties and stored.Review submitted requests for changes within the organization and ensures required signatures and documentation are completed; coordinate and conduct change control meetings; update and maintain change control database; maintain change control supportive documentation and issue various reports to show status of change control.Maintain and monitor Issue and Risk logs for assigned projectsProvide proactive support to EPMO staff and project teams.Assist with PM training coordination and meeting planning and management.Support communications plan and knowledge management administrative responsibilities.Verify and research project team member timesheet data.Update project schedule using approved scheduling tool (e.g. MS Project).Review and analyze project schedule. Highlight schedule challenges and potential risks to project manager.

About the Company

Integrated Resources, Inc

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