Project Coordinator

About Us:

VT-ARC, a technical services and applied research company, has built an organizational culture marked by four primary values: Teamwork, Integrity, Excellence, and Service. Integral to our success is our staffs enthusiasm for solving tough problems by working together in teams to get the job done. We foster a culture where every employees contribution is valued and performed with integrity while maintaining a fun work environment. VT-ARC strives for excellence in all that is done for our clients, and such achievement is recognized through service/merit awards. Moreover, we promote a sense of community larger than VT-ARC alone, where staff and institutional resources can be applied in service to our country.

We are proud to be the recipient of the Best Workplace in Defense Award by Emergent Magazine, an honor that recognizes companies with positive cultures that not only impact their people but also make a meaningful difference in the community.

About You:

You are an experienced Project Coordinator with excellent communication and organization skills. You thrive in a fast-paced, team environment with the personal drive and initiative to take ownership of administrative support activities, while maintaining professionalism and product quality.

Position Overview & Responsibilities:

The Project Coordinator will conduct the administrative activities for a new Department of War (DoW) sponsored S&T Center planned for the Fall of 2026. Working closely with the Centers director and program leads, this position coordinates day-to-day program activities to establish and sustain the new Center. The Project Coordinator joins a passionate team at an exciting moment of significant growth and development for the Center.

This position is contingent upon contract award, with performance anticipated to begin on or about September 01st, 2026

Duties/Responsibilities:

• Partner proactively with Program Director, Program Managers, and technical teams to coordinate project activities and support fast-paced, successful project delivery.
• Coordinate project meetings by scheduling, preparing agendas, capturing action items, and following up on outstanding tasks.
• Manage calendars, coordinate travel, and organize meetings with internal teams, clients, and project stakeholders.
• Manage project database and prepare charts for metrics tracking.
• Manage office supplies, equipment, shipping, printing, and other operational support activities as needed.
• Coordinate domestic and international travel arrangements, including itineraries and logistical planning.
• Research local conditions and provide logistical support for domestic and international project activities.

Required Education, Certification, Skills, Capabilities:

• Bachelors degree
• 10+ years of experience in a Project Coordinator or Executive Assistant role in academic or non-profit institutions
• Strong verbal and written communication skills
• Proficiency with MS Office (Word, Excel, PowerPoint)

Desired Education, Certification, Skills, and Capabilities:

• Excellent interpersonal skills, working both independently with initiative and collaboratively.
• Manage and prioritize diverse job tasks, perform effectively in a fast-paced environment, and meet deadlines in a timely manner while maintaining professionalism and product quality.
• Excellent organizational skills, flexibility and attention to detail.
• Prior experience working in or with DoW (or contractors)

Primary Work Location: Work will be performed in Arlington, VA, with the option for remote work in accordance with the Hybrid Work & Telecommuting Policy and based on mission requirements.

Security: Must be a U.S. Citizen.

Special Work Conditions:

• Possible travel to other CONUS locations.
• Occasional work outside of corporate core business hours.

Salary Range: $90,000 - $100,000 annually

Virginia Tech Applied Research Corporation: VT-ARC is a 501(c)(3), non-profit R&D organization affiliated with Virginia Polytechnic Institute and State University (Virginia Tech or VT). Our mission is to provide superior analytic and technology solutions across multiple domains by leveraging Virginia Techs multidisciplinary research and innovation ecosystem. With unique access to the broad and rich research enterprise found at Virginia Tech, VT-ARC forms multi-disciplinary teams to apply innovative solutions to the real-world problems that strain our social, political, industrial, and economic foundations.

To learn more about VT-ARCs Benefits, Perks, Culture & more visit our Careers page: https://vt-arc.org/careers/

Virginia Tech Applied Research Corporation is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other status protected by law. As a federal contractor, we are committed to providing equal employment opportunity and affirmative action for qualified individuals with disabilities under Section 503 of the Rehabilitation Act of 1973. If you need a reasonable accommodation to complete the application or interview process, please contact Human Resources at hr@vt-arc.org

Virginia Tech Applied Research Corporation uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.E-Verify.gov.