Project Coordinator

Project Coordinator

A growing Charlotte-based corporate office is seeking a highly organized and motivated Project Coordinator to oversee and manage the administrative and operational aspects of projects from the estimating phase through final closeout. This position plays a critical role in supporting project managers, field teams, vendors, and clients to ensure projects remain on schedule, within budget, and properly documented throughout the project lifecycle. This is an excellent opportunity for someone who enjoys wearing multiple hats, as the role combines project coordination responsibilities with business development and marketing support. The ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced environment where priorities can shift quickly. In return, the company offers a collaborative team environment, long-term career growth opportunities, a salary of up to $60,000, and excellent bonus potential.

Key Responsibilities:

• Manage project-related administrative tasks, documentation, and recordkeeping from project kickoff through completion.

• Support project managers, superintendents, directors, and accounting teams with daily project coordination activities.

• Coordinate communication between internal departments, subcontractors, vendors, suppliers, and clients.

• Track project progress and help ensure deadlines, deliverables, and project milestones are met.

• Assist with contract administration, project correspondence, bid documentation, and closeout packages.

• Identify potential project issues and proactively work with team members to resolve them.

• Collaborate with project managers and assistant project managers to coordinate schedules, logistics, and vendor relationships.

• Maintain organized project files and ensure all documentation is accurate, complete, and readily accessible.

• Research and identify prospective companies, contractors, and clients to expand bid opportunities and support business development initiatives.

• Build and maintain relationships with prospective clients, industry partners, and community contacts.

• Assist with marketing efforts, including maintaining project information, supporting proposal submissions, and helping promote company services.

• Provide exceptional customer service while serving as a key point of contact for project-related inquiries.

Qualifications and Skills:

• 2+ years of project coordination, project administration, construction coordination, or related experience

• Experience working in construction environment required

• QuickBooks experience preferred.

• Certified Notary Public preferred, but not required.

• Excellent verbal and written communication skills.

• Strong organizational, time management, and multitasking abilities.

• Ability to prioritize competing deadlines and maintain attention to detail.

• Strong problem-solving skills with the ability to think proactively and independently.

• Comfortable conducting research, analyzing information, and identifying potential business opportunities.

• Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook.

• A positive attitude, team-oriented mindset, and desire to grow within a successful organization.