Project Coordinator– Material Handling Systems Charlotte, North Carolina Company: Cisco-Eagle, Inc.
Type: Full-Time About Us Cisco-Eagle, Inc. is a 100% employee-owned company specializing in material handling equipment and system integration. We provide warehouse equipment, installation, repair, and maintenance services. Our products include conveyor systems, lifts, dock equipment, industrial carousels, storage racks, mezzanines, palletizers, and stretch wrappers. We take pride in our employee-ownership culture and offer competitive pay, benefits, and profit-sharing opportunities. Our benefits include: - Paid vacation
- 401(k) plan
- Medical insurance
- Profit-sharing plans
- Employee Stock Ownership Plan (ESOP)
Position Summary The Project Coordinator serves as a key support resource within the Systems Integration Group (SIG), assisting the Project Manager in executing projects from conceptualization through system acceptance. While not the primary project lead, this role plays an integral part in technical coordination, documentation, procurement support, and project execution. This role works closely with Project Managers, Sales, Vendors, Accounting, and Operations teams to help ensure projects stay organized, on schedule, and properly documented from project kickoff through closeout. Key Responsibilities Project Coordination - Support the Project Manager during project induction and proposal phases by assisting with technical coordination and preliminary solution development.
- Maintain organized project files, schedules, documentation, and customer records.
- Track project action items, submittals, manuals, closeout documents, and deliverables.
- Assist with project startup, customer communication, and closeout activities.
- Coordinate internal meetings and follow up on open items.
Purchasing & Vendor Support - Request vendor quotes and assist with purchasing activities.
- Coordinate purchase orders, deliveries, freight, and shipment tracking.
- Communicate with vendors regarding lead times, schedules, and project needs.
- Help resolve delivery discrepancies and documentation issues.
Documentation & Administrative Support - Assist with project documentation, layouts, and AutoCAD markups.
- Maintain accurate project records and communication logs.
- Support preparation of reports, schedules, and customer documentation.
- Organize and distribute project-related information across departments.
Team Collaboration - Work closely with Project Managers, Sales, Engineering, Accounting, and Operations teams.
- Communicate professionally with customers, vendors, and internal stakeholders.
- Contribute to a positive, organized, and team-oriented work environment.
Qualifications - Proficiency in AutoCAD and general business software required.
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Strong attention to detail and follow-through.
- Professional attitude with strong customer service skills.
Preferred Qualifications - Experience in project coordination, construction, manufacturing, or material handling environments.
- Engineering, construction management, or technical degree preferred (not required)
- Experience with purchasing, vendor coordination, or logistics.
Success in This Role Successful Project Coordinators are proactive, organized, dependable, and able to communicate effectively across multiple departments and vendors. They take ownership of responsibilities, follow through consistently, and help keep projects moving efficiently. Additional Details - Full-time, in-office role
- Occasional travel may be required (site visits, training, or project support)
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
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