Project Coordinator

Job Title: Project Coordinator

Job Location: Chesterfield, MO

Operating Company: Midwest Machinery

FLSA Status: Exempt

Pay Rate: $55-75k plus 10% year-end bonus or more based on performance

About:

Midwest Machinery - A member of the AIR Control Concepts family.

For 100 years, Midwest Machinery has defined what it means to lead. From pioneering the nation's first cooling tower sales to revolutionizing hydronic and energy-efficient systems, we've built a legacy on innovation, integrity, and partnerships that last.

We strive to be our customers' most trusted and valued partner in their pursuit of designing and constructing better buildings and mechanical systems. By consistently delivering The Midwest Experience, our customers will be more successful, buildings will be more efficient, and we will be able to reward our team and give back to the community.

Check out our website here: Home - Midwest Machinery

Job Description:

The Project Coordinator is responsible for supporting and managing active projects from start to finish, ensuring schedules, deadlines, and deliverables are met. This role works closely with internal team members as well as manufacturers, contractors, engineers, and end users to ensure projects are completed smoothly and on time.

Essential Duties and Responsibilities:

Primary:

• Manage active and ongoing projects, schedules, and deadlines
• Interface with all members of our team to coordinate successfully complete projects
• Diligently handle the relationship with our manufacturers, contractors, engineers, and end users
• Become proficient in Salesforce and our accounting system to setup project financials, generate PO's and invoicing of projects
• Learn our manufacturer's selection programs and software to be able to enter orders, look up project details, and actively manage manufacturers and customers' schedules
• Manage both new equipment jobs, labor jobs, and reconstruction projects
• Manage the manufacturer warranty process through the warranty periods of projects
• Proactively train and self-develop skill sets needed to become proficient in the role- online and in-person manufacturer's training.

Additional:

• General office tasks as needed
• Assist in inventory management
• Travel as necessary for training opportunities

Experience and Requirements:

• Experience working in an office‑based, computer‑focused role supporting projects or operations
• Proven ability to manage multiple, complex projects at the same time, with a strong focus on driving outcomes and meeting deadlines
• Experience coordinating projects primarily from an administrative standpoint, using email, phone, text, and virtual meetings to communicate and track progress
• Comfortable working with limited field involvement, with only occasional job site visits as needed
• Strong organizational and time‑management skills, with the ability to manage dozens of active projects simultaneously
• Highly communicative and proactive, with a tendency towards overcommunication both internally and externally
• Results‑driven mindset with a sense of urgency to resolve open items and push projects to completion
• Comfortable working cross‑functionally with internal teams and external partners
• Willingness to manage projects primarily through administrative coordination rather than hands‑on field work
• Ability to work independently, follow up consistently, and maintain momentum on long‑running projects

Benefits:

We offer a competitive and comprehensive benefits package, including:

• Medical, Dental & Vision Insurance
• 401(k) Retirement Plan with company match
• Life Insurance & Health Savings Account (HSA)
• Short-Term and Long-Term Disability Insurance
• Critical Illness & Accident Coverage
• Pet Insurance
• Employee Assistance Program (EAP)
• Paid Time Off (PTO) and Paid Holidays

The Company provides equal employment opportunity in accordance with applicable laws and prohibits discrimination and harassment. Employment decisions are based on business needs and qualifications.

The Company complies with disability laws and provides reasonable accommodations to qualified individuals.