Project Coordinator - College of Arts, Humanities, and Social Sciences

The University of Southern Maine (USM) is seeking a Project Coordinator within the Dean's Office for the College of Arts, Humanities, and Social Sciences.

The Project Coordinator within the Dean's Office for the College of Arts, Humanities, and Social Sciences (CAHS) will work closely with the Dean and CAHS Office staff on various projects and initiatives, while coordinating with key University offices and stakeholders. Responsibilities will include, but are not limited to, assisting in creating and maintaining databases, preparing reports; coordinating College elections and awards; event planning, programing, developing and maintaining a unified CAHS calendar; including communications and marketing.

What you'll do

• Maintain project plans, schedules, and deliverables while adhering to specific timelines and budgets.
• Act as the primary point of contact for campus partners, students, faculty, and off-site organizations.
• Coordinate logistics for meetings, symposia, and committee events, and prepare agendas and meeting minutes.
• Support Marketing/PR, website, social media, manage the college's monthly newsletter, manage the college's FB, IG, and websites, sending college wide communication, managing college wide event calendar.
• Monitor program progress, track student, faculty, alumni, and operational data, and compile periodic status reports for the Dean and Associate Deans. Serve as a liaison for Concur requests and reports, as well as handle gifts, donations, and internal deposits in compliance with relevant University policies and APLs.
• Coordinate with the Dean and various stakeholders in the planning and implementation of fundraising and revenue generating activities and facilitate strategic marketing and planning initiatives.
• Capitalize on opportunities to bolster the growth and sustainability of the college. Coordinate with marketing for college events and community outreach to enhance visibility and engagement.
• Act as the primary contact for outside vendors, agencies, and organizations, maintaining positive relationships and overseeing contractual agreements.
• Prepare reports and presentations with meticulous attention to detail and clarity.
• Review, interpret, and explain policies and procedures to ensure compliance and streamline operations.

The University of Southern Maine's College of Arts, Humanities, and Social Sciences (CAHS) provides students with a dynamic liberal arts education that fosters creativity, critical thinking, effective communication, and civic engagement. Offering a wide range of undergraduate and graduate programs, the College combines outstanding classroom instruction with hands-on learning through research, internships, community partnerships, and creative scholarship. Located in the heart of Maine's cultural and professional center, CAHS prepares graduates with the knowledge, skills, and experiences needed to thrive in diverse careers and make meaningful contributions to their communities.

This is an in person position on our Portland Campus, with service on all campuses as needed, and has a starting salary of $47,000. It is a regular, full-time position, Monday through Friday, with occasional evenings and weekends as needed.

The University of Southern Maine offers highly competitive benefits for full-time and eligible part-time employees that includes (but is not limited to):

• 13 paid holidays plus earned vacation time and sick time.
• Health, dental and vision insurance.
• Low-cost short-term disability insurance and employer-paid long-term disability insurance.
• Employer-paid basic life insurance and supplemental life insurance.
• A tuition waiver program for employees and their spouse or dependent child(ren).
• A 403(b)-retirement plan with employer contribution.
• Free access to the METRO system, including the Husky Line with service between our Portland and Gorham campuses.

To learn more, please review the Benefits Information Summary.

The University of Southern Maine is a vibrant academic community located in the greater Portland, Maine area, including campuses in Portland, Gorham, Lewiston, and online. USM is part of the University of Maine System and offers a comprehensive array of undergraduate and graduate programs, emphasizing hands-on learning, community engagement, and interdisciplinary collaboration. With a highly engaged student-centered learning environment, USM is a steward of higher education, helping drive the economic, cultural, and civic life in the communities where our campuses are located and beyond. USM is committed to providing expanded access to high-quality education that elevates economic opportunity and contributes significantly to the vitality of a diverse society. To learn more about USM, visit About Our University.

The University of Southern Maine fosters a welcoming and supportive campus environment that respects and appreciates varied perspectives, enhancing teaching, learning, personal growth, and overall institutional achievement. We welcome applications from candidates of all backgrounds who share our dedication to academic excellence and the enrichment of our community.

We are dedicated to our Service Promise, Student Focused Every Day and seek a team member who embraces this commitment and upholds our core values of Respect & Care, Integrity, Equity, and Responsiveness.

Required Qualifications:

• Bachelor's degree
• One to three years of work experience in a college, university, or similarly complex organization, or equivalent combination of education and experience.
• Experience in planning, analyzing, communicating, and managing projects or initiatives.
• Demonstrate the ability to work independently and as part of a team.

To apply, click on the 'Apply Now' button below or visit our USM Careers Page and submit the following:

• Cover letter
• Resume
• Finalist candidates will be asked to provide a list of names and contact information for three references.

For full consideration please submit all required materials by July 31, 2026.

We are not able to consider applicants who require Visa sponsorship support.

Appropriate background screening will be conducted for the successful candidate.

The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling 207.581.1226, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator.

Clery Act:

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish, and distribute an Annual Security Report (ASR), and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University's crime statistics for the past three calendar years; and disclosures regarding the University's current campus security policies. View the University's Annual Security Report (PDF). If you wish to have a paper copy of the ASR or need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please contact our Public Safety Office at 207.780.5211.