Project Coordinator

Job Title: Project Coordinator

Job Description

The Project Coordinator supports a small project management team by processing construction documents, coordinating with internal and external stakeholders, and assisting with bid solicitations from a corporate office environment. This role ensures that project documentation is accurate, timely, and well organized while helping project managers keep construction projects on schedule and aligned with company standards.

Responsibilities

• Assist project managers with processing construction documents from the office, ensuring accuracy, completeness, and timely distribution.
• Manage and process Requests for Information (RFIs), submittals, change orders, and blueprint documentation in an organized and efficient manner.
• Coordinate and communicate regularly with internal team members, project owners, and subcontractors to support smooth project execution.
• Support the estimating team by helping with bid solicitations, including organizing bid documents and communicating with potential subcontractors.
• Provide general project administration and project support, including document tracking, filing, and maintaining project records.
• Assist with project planning activities by helping to organize schedules, meetings, and project-related logistics.
• Coordinate subcontractor documentation and communication to ensure all required information and paperwork are complete and up to date.
• Manage schedule-related tasks, including tracking deadlines, meetings, and key project milestones.
• Occasionally visit project sites to attend meetings and support the project team with on-site coordination needs.

Essential Skills

• Demonstrated experience in project coordination, project administration, or project support within a construction environment.
• Proficiency with construction document support, including RFIs, submittals, change orders, and blueprint processing.
• Experience coordinating with subcontractors and supporting bid solicitation activities.
• Hands-on experience using Timberline and Procore software.
• Strong computer skills with the ability to learn and use project and office software effectively.
• Strong written and verbal communication skills to interact with internal teams, owners, and subcontractors.
• Proven ability to multitask and manage multiple responsibilities in a fast-paced environment.
• Schedule management skills to help track and organize project timelines and meetings.

Additional Skills & Qualifications

• Experience working in a general contractor or construction company environment.
• Background supporting a small project management team or similar project-focused group.
• Strong organizational skills and attention to detail for managing large volumes of documents.
• Ability to build positive working relationships with internal stakeholders, owners, and subcontractors.
• Comfort with occasionally visiting active project sites for meetings and coordination.

Work Environment

This role is based in a corporate office building in Columbia, working closely with a small project management team in a professional office setting. The position focuses primarily on in-office work, supporting construction projects from the administrative and coordination side. The Project Coordinator occasionally visits project sites to attend meetings and support on-site coordination. The company operates as a small to mid-size general contractor and emphasizes treating employees well, including participation in a bi-annual bonus structure for project administration staff.

Job Type & Location

This is a Contract to Hire position based out of COLUMBIA, MD.

Pay and Benefits

The pay range for this position is $23.00 - $27.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in COLUMBIA,MD.

Application Deadline

This position is anticipated to close on Jun 7, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.