An architecture and design firm in Dallas is seeking a Project Coordinator to join their team.
Your Role As a Project Coordinator, you will serve as a key operational partner to project teams, helping support the successful execution of architectural and design projects from proposal through project close-out. This role is responsible for maintaining organization across project communication, scheduling, documentation, deliverables, meetings, and coordination efforts while supporting Design Managers and project teams in a fast-paced, collaborative environment. The ideal candidate is proactive, highly organized, detail-oriented, and adaptable, with the ability to manage multiple priorities while maintaining professionalism, initiative, and strong collaboration skills. If you enjoy bringing structure to complexity and supporting high-performing teams, you will thrive in this role. What You Will Do
Assist with project setup, organization, and maintenance of electronic project files and documentation
Assist with preparing meeting notes, action item tracking, and follow-up communications
Help maintain project schedules, milestone tracking, and team calendars
Coordinate internal and external meetings, including scheduling, agendas, room reservations, catering, technology setup, and meeting materials
Assist with compiling project status reports, staffing updates, and project trackers
Support management of project documentation, including contracts, proposals, submittals, RFIs, and reports
Coordinate QA/QC document stamping and final stamping
Coordinate consultant communications and assist with information distribution
Identify opportunities to improve workflows, organization, and communication processes
Support implementation of project standards and operational best practices
Collaborate positively across studios, disciplines, and support teams
Maintain professionalism, responsiveness, and strong attention to detail in all interactions
Your Qualifications
Bachelors degree preferred
5+ years of coordination, project support, administrative, or operations experience, preferably in architecture, engineering, construction, design, or professional services
Strong organizational and time management skills with the ability to manage multiple priorities simultaneously
Excellent written and verbal communication skills
High level of professionalism, discretion, and client service orientation
Proficiency in Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Teams
Strong professional judgement and ability to solve problems effectively
Highly organized and strong attention to detail
High level of professionalism, diplomacy, and strong sense of urgency
Excellent verbal and written business communication skills
Legal and contract review experience is a plus, but not required
Numbers & Facts
Location
Dallas, TX
Skills
Architectural Servicesunmatched
Best Practicesunmatched
Business Operationsunmatched
Catering Servicesunmatched
Communication Skillsunmatched
Construction Designunmatched
Construction Engineeringunmatched
Consultingunmatched
Contract Reviewunmatched
Customer Support/Serviceunmatched
Detail Orientedunmatched
Document Managementunmatched
Documentationunmatched
Legalunmatched
Meeting Minutesunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft PowerPointunmatched
Multitaskingunmatched
Organizational Development/Managementunmatched
Organizational Skillsunmatched
Plan Meetingsunmatched
Presentation/Verbal Skillsunmatched
Problem Solving Skillsunmatched
Professional Servicesunmatched
Project Close-Outunmatched
Project Scheduleunmatched
Project/Program Coordinationunmatched
Project/Program Managementunmatched
Quality Assuranceunmatched
Quality Controlunmatched
Status Reportsunmatched
Team Playerunmatched
Time Managementunmatched
Writing Skillsunmatched
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