Administrative Skills, Calendar Management, Campaigns, Communication Skills, Cross-Functional, Customer Relations, Customer Support/Service, Detail Oriented, Leadership, Meeting Minutes, Multitasking, Operational Support, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Process Improvement, Production Support, Project Close-Out, Project Tracking, Project/Program Coordination, Project/Program Management, Public Affairs, Storytelling, Team Lead/Manager, Team Player, Test Plan/Schedule, Time Management, Writing Skills
About Ground
Ground is an advocacy and communications studio that develops, tests, and deploys research-backed campaigns designed to shift mindsets and drive measurable impact.
Our work combines Narrative Intelligence, campaign strategy, and real-world activation into a single connected system. Through our StoryHeat platform, we identify which narratives are most likely to move audiences before campaigns launch, then translate those insights into campaigns built to function in the real world.
We partner with advocacy organizations, foundations, public affairs campaigns, and mission-driven brands working on complex social, political, and cultural issues.
At Ground, storytelling is not treated as a creative output that ends in a piece of content. It is the foundation of campaigns designed to move people, shape perception, and drive action.
Position Description
Ground is hiring a Project Coordinator to support the operational systems that campaigns run through.
This role sits within the Operations team and works across Narrative Intelligence and Campaign Strategy to help keep projects organized, aligned, and moving forward. The role is responsible for maintaining workflows, supporting communication across teams and clients, tracking timelines, and ensuring that projects stay coordinated as work moves from research through execution.
This is not a traditional administrative role. The position is designed for someone who enjoys building structure, solving problems, and helping complex projects run smoothly across multiple teams and moving parts.
The ideal candidate is highly organized, detail-oriented, calm under pressure, and comfortable operating in fast-moving environments where priorities evolve quickly
Core Responsibilities
Project Coordination & Workflow Management
- Maintain project timelines, workflows, and task tracking across internal systems
- Monitor project progression and flag risks, blockers, or timeline shifts
- Support coordination across research, strategy, production, and operations teams
- Help ensure deliverables, revisions, approvals, and feedback move through projects efficiently
- Assist in maintaining accountability across project milestones and deadlines
Communication & Team Coordination
- Coordinate meetings, schedules, and calendars across teams and external partners
- Prepare agendas, meeting notes, next steps, and action-item tracking
- Maintain alignment between internal workflows and client-facing timelines
- Support clear and consistent communication across projects and teams
Operational Systems & Organization
- Maintain organized digital workspaces across Google Drive, Dropbox, Asana, and related systems
- Support project closeout and archival processes
- Help maintain consistency across workflows, naming conventions, and operational systems
- Assist in improving internal processes and systems as the organization grows
Qualifications
- Strong organizational skills and attention to detail
- Excellent written and verbal communication skills
- Ability to manage multiple projects and shifting priorities simultaneously
- Comfort working independently while coordinating closely with a team
- Familiarity with tools such as Google Workspace, Asana, Dropbox, and scheduling platforms
- Experience in an agency or communications firm with project coordination, operations, client services, production or administrative support is preferred
What We're Looking For
- Someone who enjoys creating structure and helping teams stay organized
- A proactive and reliable communicator
- A systems-minded thinker who notices gaps and helps solve problems before they grow
- A collaborative team player comfortable working across multiple disciplines
- Someone motivated by meaningful work and excited to help campaigns move from idea to execution
- All locations in the US are acceptable, though applicants located in the Washington, DC area are preferred.
What It's Like to Work at Ground
Ground is a small, experienced team working on campaigns designed to create real-world impact. The work is collaborative, fast-moving, and highly cross-functional.
This role is a good fit for someone who enjoys solving problems, building systems, and supporting meaningful work across multiple disciplines. You'll work closely with leadership, gain visibility into how campaigns are built from research through execution, and help shape the operational structure of a growing organization
Compensation & Benefits
- Compensation: $60,000–$68,000 DOE
- This is a full-time, remote 12-month contract position
- Flexible remote work environment
- Paid time off and holiday flexibility
- Professional development support
- Opportunity to work closely with leadership across research, strategy, production, and operations
- Meaningful, mission-driven work focused on campaigns designed to create measurable real-world impact
We are looking for someone interested in growing with the organization and helping build the operational systems that support the future of Ground.