Project Coordinator

Job Title: Project Coordinator

Location: Fully Remote - Must be based in NJ or PA

Type: Contract - long term open ended

Compensation: $75,000 - $85,000 annually, plus 20 paid vacation days per calendar year, 10 paid holidays per calendar year, the option to sign up for health benefits as well as a 401K

Hours: 40.0

Overview

Exciting opportunity to work directly with a global pharmaceutical company, assisting with coordinator of their Congress activities.

Responsibilities

• Support the U.S. Medical Affairs team for a leading global pharmaceutical company by providing operational and administrative support across medical congress planning, opinion leader engagement logistics, executive site visits, and cross-functional project coordination

• Coordinate operational activities supporting regional and national medical congresses from planning through execution, including attendee registration, hotel accommodations, travel coordination, meeting logistics, and event calendars

• Manage booth logistics and congress deliverables for smaller meetings managed directly by the Medical Affairs team

• Track project milestones, deadlines, and action items to ensure timely execution

• Support multiple project timelines simultaneously while managing numerous congresses throughout the year

• Schedule meetings, coordinate agendas, meeting materials, and follow-up action items

• Support logistics for healthcare professional and opinion leader meetings, including scheduling, communications, meeting prep, and documentation

• Coordinate logistics for executive visits, advisory meetings, and customer engagements, ensuring seamless execution

• Serve as a central point for communication across Medical Affairs, Commercial, vendors, and internal teams

• Maintain SharePoint sites, project folders, and team documentation

• Prepare meeting minutes, status reports, presentations, and communication materials

• Monitor project mailboxes and assist with operational communications

Requirements

• Bachelor's degree or equivalent experience

• 3–5 years of project coordination, administrative, or operations experience

• Proven ability to support multiple projects in a fast-paced environment

• Strong organizational and time management skills

• Excellent verbal and written communication abilities

• Advanced proficiency in Microsoft Outlook, Excel, PowerPoint, and Teams

• Experience maintaining SharePoint sites and project documentation

• Ability to work independently and collaboratively across cross-functional teams

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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