Project Coordinator - Estimating

Project Coordinator – Estimating (Construction) – Contract

Location: Chandler, AZ

We are seeking a Project Coordinator – Estimating with construction industry experience to support a major construction project in Chandler, AZ. This contract position will provide administrative and coordination support to the estimating and preconstruction team by assisting with bid preparation, subcontractor communications, document management, and cost tracking. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced construction environment.

Key Responsibilities

• Provide administrative support to the estimating and preconstruction team throughout the bid and proposal process.
• Organize and maintain bid documents, drawings, specifications, addenda, and estimating files.
• Coordinate the distribution of bid packages to subcontractors and suppliers.
• Track subcontractor and vendor bid invitations, responses, and follow-up communications.
• Assist with gathering pricing information, quotations, and supporting documentation for estimates.
• Help prepare bid proposals, cost summaries, and estimate packages for review.
• Maintain estimating logs, bid calendars, and proposal schedules to ensure deadlines are met.
• Coordinate with estimators, project managers, subcontractors, and vendors to obtain required project information.
• Assist with document control and ensure all estimating documentation is accurate, complete, and properly archived.
• Support the transition of awarded projects from estimating to operations by organizing project documentation and handoff materials.

Qualifications

• 2+ years of experience supporting estimating, preconstruction, project coordination, or construction administration within commercial or industrial construction.
• Understanding of construction bidding processes, subcontractor solicitation, and estimating workflows.
• Strong organizational skills with exceptional attention to detail and the ability to manage multiple bid deadlines simultaneously.
• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
• Experience with estimating software, document management platforms, or construction management software is a plus (e.g., Procore, Building Connected, Bluebeam, Sage Estimating, HCSS, or similar).
• Excellent written and verbal communication skills with the ability to interact professionally with subcontractors, suppliers, and internal project teams.
• Bilingual (English/Spanish) preferred.