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Project Coordinator | Event Coordinator

Integrated Resources, Inc
  • San Diego, CA
  • $30–$35 Per Hour
  • Quick Apply
12 days ago

Job Description

Job Title: Project Coordinator | Event Coordinator
Job Location: San Diego, CA, United States (Onsite)
Job Duration: 04 Months (Possibility of extension)
Pay Rate: $30 - $35/Hr. on W2
 
Job Description:
 
Position Summary:
  • The events coordinator will provide logistical, operational, and administrative support to the Client’s Diagnostics Medical Education and Sales Education teams.
  • This role is responsible for planning, coordinating, and executing internal tours and customer visits in our Innovation Center, sales training programs, and medical educational events.
  • A successful candidate will serve as a key partner in ensuring high-quality experience for customers, healthcare professionals (HCPs), and internal stakeholders while maintaining compliance with all company policies and industry regulations.
  • This position requires strong organizational skills, attention to detail, adaptability, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities:
 
Innovation Center Customer Visits and Internal Tours
  • Coordinate the planning and execution of customer and internal visits to the Client’s Innovation Center in San Diego in partnership with Sales Education, Sales, Sales Leadership, Marketing, and Medical & Scientific Affairs teams.
  • Manage visit logistics, including scheduling, travel coordination, security notifications, lodging, ground transportation, meals, and customer itineraries.
  • Arrange and monitor all event-related services, including catering, meeting space setup, and hospitality requirements.
  • Serve as the on-site coordinator during visits, providing operational support and ensuring seamless experience for customers and internal stakeholders.
  • Anticipate and resolve logistical issues to support successful visit execution.
Sales Education Course Support
  • Coordinate logistics for on-site Sales Education training courses.
  • Manage training materials, including printing, preparation, shipment, and distribution.
  • Coordinate classroom and meeting room reservations, catering services, audiovisual requirements, and supply orders.
  • Provide on-site support for training courses, including setup, attendee assistance, meal coordination, and event breakdown activities.
Medical Education Event Coordination
  • Partner with Medical Education team members to plan and execute educational programs and events.
  • Coordinate program logistics, including invitations, registration management through Cvent, speaker travel arrangements, venue sourcing, and food and beverage planning.
Financial and Administrative Support
  • Prepare and submit expense reports related to events, customer visits, educational programs, and HCP engagements.
  • Manage event documentation and maintain organized records to support accurate reporting and reimbursement processes.
  • Assist with budget tracking and expense reconciliation as needed.
Compliance and Quality
  • Maintain a thorough understanding of Client’s compliance policies, transparency reporting requirements, and applicable federal and state regulations.
  • Ensure all activities are conducted in accordance with company policies, including Sunshine Act, Stark Law, and other healthcare-related compliance requirements.
  • Support accurate documentation and reporting to maintain compliance across all events and customer interactions.
Qualifications:
  • Experience in event planning, meeting management, training coordination, medical device, healthcare, or medical education environments preferred.
  • Excellent organizational and project management skills with exceptional attention to detail.
  • Ability to prioritize competing demands and manage multiple projects simultaneously.
  • Strong communication and interpersonal skills with a customer-focused approach.
  • Proven ability to work independently while collaborating effectively with cross-functional teams.
  • Strong problem-solving skills and ability to adapt in a dynamic environment.
  • Proficiency with Microsoft Office applications, including Excel, Word, and PowerPoint.
  • Experience with event management platforms such as Cvent is preferred.
Education:
  • Bachelor's degree required.
Experience:
  • 2 to 5 years of professional experience in event coordination, meeting planning, training support, medical education, healthcare, or related fields preferred.

Numbers & Facts

LocationSan Diego, CA
Salary$30–$35 Per Hour

Skills

  • Administrative Skillsunmatched
  • Audiovisualunmatched
  • Budget Managementunmatched
  • Catering Servicesunmatched
  • Communication Skillsunmatched
  • Corporate Policiesunmatched
  • Cross-Functionalunmatched
  • Customer Experienceunmatched
  • Customer Relationsunmatched
  • Customer Support/Serviceunmatched
  • Detail Orientedunmatched
  • Document Managementunmatched
  • Establish Prioritiesunmatched
  • Event Managementunmatched
  • Expense Reportsunmatched
  • Expense Trackingunmatched
  • Federal Laws and Regulationsunmatched
  • Financial Administrationunmatched
  • Food and Beverage Industryunmatched
  • Healthcareunmatched
  • Interpersonal Skillsunmatched
  • Leadershipunmatched
  • Legalunmatched
  • Logisticsunmatched
  • Logistics Managementunmatched
  • Maintain Complianceunmatched
  • Marketingunmatched
  • Materials Managementunmatched
  • Medical Diagnosisunmatched
  • Medical Equipmentunmatched
  • Medical Office Administrationunmatched
  • Medical Salesunmatched
  • Member Orientationunmatched
  • Microsoft Excelunmatched
  • Microsoft Officeunmatched
  • Microsoft PowerPointunmatched
  • Microsoft Wordunmatched
  • Multitaskingunmatched
  • On Site Supportunmatched
  • Operational Supportunmatched
  • Organizational Skillsunmatched
  • Partner Salesunmatched
  • Plan Meetingsunmatched
  • Printingunmatched
  • Problem Solving Skillsunmatched
  • Project/Program Coordinationunmatched
  • Project/Program Managementunmatched
  • Reconciliationunmatched
  • Record Keepingunmatched
  • Regulationsunmatched
  • Regulatory Complianceunmatched
  • Reimbursementunmatched
  • Salesunmatched
  • Sales Supportunmatched
  • State Laws and Regulationsunmatched
  • Support Documentationunmatched
  • Training Programunmatched
  • Training Program Developmentunmatched
  • Travel Planningunmatched

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