Project Coordinator

Job Title: Project Coordinator

Job Description

We are seeking a detail-oriented and proactive Project Coordinator with a construction to support project management and field teams. In this role, you ensure projects run smoothly by managing documentation, coordinating logistics, and supporting day-to-day operations across multiple job sites. You will work closely with project managers, foremen, and vendors to keep projects organized, on schedule, and properly documented.

Responsibilities

• Support project managers with administrative and operational tasks across active construction projects.
• Process and track requests for information (RFIs), change orders, and submittals to ensure timely completion and accurate documentation.
• Maintain organized and up-to-date project files, logs, and correspondence for multiple job sites.
• Coordinate closely with field teams and foremen to assist with scheduling, material deliveries, and project timelines.
• Assist in managing vendor communication and ensure materials are delivered according to project needs and schedules.
• Support accounts payable functions, including processing invoices and working within QuickBooks.
• Monitor project progress and follow up on outstanding items to help keep projects on track.
• Communicate effectively with internal teams, subcontractors, and suppliers to support smooth project execution.

Essential Skills

• Prior experience in construction, preferably in a project coordination or administrative support role.
• Strong understanding of construction documentation processes, including RFIs, submittals, and change orders.
• Experience using QuickBooks for invoice processing and accounts payable support.
• Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent verbal and written communication skills with the ability to collaborate across teams.

Additional Skills & Qualifications

• Bilingual skills are preferred to support communication with diverse field teams and vendors.
• Experience using project coordination tools and construction administration software such as Procore.
• Familiarity with scheduling and project tracking in a construction environment.
• Ability to build strong working relationships with project managers, field staff, subcontractors, and suppliers.
• Interest in long-term career growth within a stable, family-oriented construction organization.

Work Environment

This role is fully on-site, working five days per week in a construction-focused environment. You will collaborate closely with office and field teams, supporting multiple job sites and working with tools such as Procore, QuickBooks, and Microsoft Office. The company offers a family-oriented culture, strong benefits, and long-term stability, creating an environment where you can build a lasting career while contributing directly to successful construction projects.

Job Type & Location

This is a Contract to Hire position based out of Fairfield, NJ.

Pay and Benefits

The pay range for this position is $25.00 - $35.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Fairfield,NJ.

Application Deadline

This position is anticipated to close on Jun 12, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.