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Project Coordinator

Jobot

Fullerton, CA

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JOB DETAILS
SALARY
$65,000–$80,000 Per Year
SKILLS
Billing, Budget Management, Budgeting, Change Requests/Orders, Communication Skills, Construction, Construction Contracts, Construction Document Set, Construction Industry Software, Construction Management, Contract Requirements, Contract Review, Cost Control, Cost Forecasting, Documentation, Financial Projections, Follow Through, Forecasting, Insurance Documentation, Legal, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Organizational Skills, Project Close-Out, Project Estimates, Project Lifecycle, Project Schedule, Project/Program Coordination, Project/Program Management, Purchase Orders, Safety Compliance, Safety/Work Safety, Time Management
LOCATION
Fullerton, CA
POSTED
Today
Leading General Contractor

This Jobot Job is hosted by: Milan Kacar
Are you a fit? Easy Apply now by clicking the "Quick Apply" button and sending us your resume.
Salary: $65,000 - $80,000 per year

A bit about us:

Leading General Contractor

Why join us?

Medical, Dental, Vision
  • Health, HSA
  • Bonus
  • PTO


Job Details

Key Responsibilities
Project Administration & Setup
  • Set up new jobs in the company software, including budgets, cost codes, documentation folders, and project details.
  • Maintain accurate and organized project records throughout the project lifecycle.
  • Assist with contract review and ensure proper documentation is collected before work begins.

Permitting & Compliance
  • Prepare and submit permit applications; track progress and obtain final approvals.
  • Maintain and update all city business licenses.
  • Save documentation within construction software for projects
  • Maintain all project insurance certificates and request compliant documentation from vendors and subcontractors.
  • Ensure subcontractor and vendor compliance with company safety, insurance, and documentation requirements.

Submittals & Documentation
  • Prepare, submit, and track project submittals; follow up with builders and clients to secure timely approvals.
  • Manage project communication logs, RFIs, meeting minutes, and distribution of approved documents.

Change Orders
  • Track pending change orders and follow up with builders through the approval process.
  • Prepare deduct and additive change orders; maintain logs and coordinate internal approvals.
  • Ensure change orders are properly coded and entered into the job cost system.

Scheduling & Coordination
  • Assist the project team with scheduling crews, deliveries, inspections, and materials.
  • Coordinate with field supervisors, subcontractors, and vendors to ensure project timelines are met.
  • Update project schedules, trackers, and calendars as required.

Cost Control & Project Financials
  • Apply job cost coding to invoices and purchase orders.
  • Support project managers with budget tracking, cost forecasting, and financial accuracy.
  • Ensure change orders and adjustments are reflected correctly in project budgets.

Project Closeout
  • Prepare and submit job closeout documents, including O&M manuals, warranties, as-builts, and final permits.
  • Confirm all compliance documents are completed and archived at project completion.

________________________________________
Qualifications
  • 2–4 years of experience as a Project Coordinator, Project Admin, Estimating Assistant or similar role in construction; pipeline, utilities, or civil construction experience preferred.
  • Experience with pulling permits, managing submittals, and tracking change orders.
  • Strong knowledge of construction job cost coding and contract documentation.
  • Proficiency with construction management software (e.g., ProContractor Viewpoint, Procore, BlueBeam, Sage, Buildertrend, or similar).
  • Excellent organizational, communication, and follow-up skills.
  • Ability to read and interpret construction documents, contracts, and specifications.
  • Strong proficiency in Microsoft Office (Excel, Word, Outlook).


Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy

About the Company

J

Jobot

Jobot is on a mission to connect good people with good jobs. By combining AI-powered technology with the expertise of Jobot Pros, our experienced recruiters, we help you find career opportunities that align with your goals and values.

Founded in 2018 and employee-owned since 2024, Jobot is committed to fostering a culture of kindness, respect, innovation, and connection.  As an industry leader, we’ve been recognized as a top workplace by Forbes, Fortune, USA Today, and Staffing Industry Analysts (SIA).

Ready to find a good job? Create your profile today at Jobot.com 🤖

COMPANY SIZE
100 to 499 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
2018
WEBSITE
http://www.jobot.com

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